Admin Assistant

VR Solution; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A logistics coordination company in Puchong is seeking an individual for delivery coordination tasks. The role involves planning and scheduling deliveries, maintaining communication with departments, and ensuring compliance with safety regulations. Required qualifications include at least 1 year of experience in administrative or logistics coordination, proficiency in both English and Bahasa Malaysia, and the ability to work independently. The position offers benefits including medical claims, annual leave, and opportunities for career advancement.

Benefits

EPF, SOCSO, EIS, and PCB contributions

Annual Leave

Medical Leave

Medical Claim coverage

Annual Increment based on performance

Annual Performance Bonus

Career Advancement Opportunities

Company Trips and team-building activities

Qualifications

• At least 1 year of experience in administrative or logistics coordination is preferred.
• Able to work independently with minimal supervision.

Responsibilities

• Plan and coordinate daily delivery tasks based on priority.
• Maintain communication with internal departments for delivery requirements.
• Allocate tasks to drivers or delivery companies effectively.
• Monitor delivery progress to ensure timely task completion.
• Prepare and maintain delivery notes and dispatch records.
• Ensure compliance with company policies and safety regulations.
• Assist with general administrative tasks assigned by management.

Skills

Proactive and detail-oriented

Strong written and verbal communication skills

Good time management skills

Familiarity with Klang Valley routes

Basic proficiency in Microsoft Office

Good command of English and Bahasa Malaysia

Education

SPM or equivalent qualification

Job description

Qualifications

• At least 1 year of experience in administrative or logistics coordination is preferred.
• Must possess SPM or an equivalent qualification.
• Good command of both English and Bahasa Malaysia.
• Able to work independently with minimal supervision while remaining proactive and detail-oriented.
• Strong written and verbal communication skills.
• Good time management skills with the ability to handle multiple tasks efficiently.
• Familiarity with Klang Valley routes and basic proficiency in Microsoft Office.

Working Hours

• Monday to Friday: 9:30 AM – 6:00 PM
• Saturday: 9:30 AM – 1:00 PM

Work Location

• Pusat Perdagangan One Puchong

Responsibilities

1. Delivery Coordination

• Plan, schedule, and coordinate daily delivery tasks based on priority and urgency.
• Communicate with internal departments (e.g., Sales, Service, Finance, HR) to confirm delivery requirements.
• Allocate tasks effectively to drivers, couriers, or delivery companies.
• Monitor daily delivery progress to ensure tasks are completed on time.

2. Documentation & Record Keeping

• Prepare and maintain delivery notes, dispatch records, and acknowledgement documents.
• Ensure all delivery documents are fully signed and properly filed.

3. Communication & Follow-Up

• Maintain clear communication with drivers and customers to ensure accurate delivery details and updates.
• Handle urgent or ad-hoc delivery requests promptly.
• Follow up on delays or exceptions and report to the Administration Supervisor or Manager.

4. Safety & Compliance

• Ensure all delivery activities comply with company policies and road safety regulations.
• Handle confidential documents and company property with care to maintain security and confidentiality.
• Report any accidents, damages, or issues to supervisors immediately.

5. General Administrative Support

• Assist with general administrative tasks such as filing, photocopying, and inventory checks.
• Perform other duties assigned by management.

Benefits & Compensation

• EPF, SOCSO, EIS, and PCB contributions.
• Annual Leave entitlement.
• Medical Leave entitlement.
• Medical Claim coverage.
• Selangor Public Holidays observed.
• Annual Increment based on performance.
• Annual Performance Bonus.
• Career Advancement Opportunities to executive roles.
• Company Trips and team-building activities.
• Salary will be determined based on the candidate’s skills, work experience, and ability to work independently.