Admin Assistant

Only World Group; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent organization in Malaysia is seeking an Admin Assistant to provide crucial administrative support for daily operations. You will be responsible for handling correspondence, managing documentation, and coordinating office tasks effectively. The ideal candidate should possess a Diploma or Degree, strong communication skills, and basic computer proficiency. This full-time role offers opportunities for growth and is perfect for an organized individual ready to bring a positive attitude to the workplace.

Qualifications

• Prior experience in administrative or clerical work is an advantage.
• Organized, detail-oriented, and able to work independently.
• Positive attitude and willingness to learn.

Responsibilities

• Handle incoming and outgoing calls, emails, and correspondence.
• Manage daily administrative tasks such as filing, data entry, and photocopying.
• Assist in preparing letters, reports, meeting minutes, and other documents.
• Coordinate office supplies and equipment maintenance.
• Schedule and organize meetings, appointments, and room bookings.
• Maintain proper documentation and databases.

Skills

Good communication and interpersonal skills

Basic computer skills (Microsoft Word, Excel, PowerPoint)

Organized and detail-oriented

Education

Diploma/Degree or equivalent qualification

Job description

The Admin Assistant is responsible for providing administrative and clerical support to ensure smooth daily operations. This role involves handling documentation, coordinating office tasks, and assisting various departments when needed.

Key Responsibilities:

• Handle incoming and outgoing calls, emails, and correspondence.
• Manage daily administrative tasks such as filing, data entry, photocopying, and scanning documents.
• Assist in preparing letters, reports, meeting minutes, and other documents.
• Coordinate office supplies, stationery orders, and equipment maintenance.
• Schedule and organize meetings, appointments, and room bookings.
• Maintain proper documentation, records, and databases.
• Support HR, Finance, or other departments when required.
• Assist in processing invoices, quotations, petty cash, or basic administrative finance tasks (if relevant).
• Liaise with vendors, visitors, and internal staff.
• Ensure the office environment is well-organized and presentable.

Working Conditions:

• Full-time role
• Based on company working hours
• May require occasional support during events or peak periods

Requirements:

• Diploma/Degree or equivalent qualification.
• Prior experience in administrative or clerical work is an advantage.
• Good communication and interpersonal skills.
• Basic computer skills (Microsoft Word, Excel, PowerPoint).
• Organized, detail-oriented, and able to work independently.
• Positive attitude and willingness to learn.