Admin Assistant

WAHDAH; Hang Tuah Jaya Municipal Council; On-site; MYR 20,000 - 100,000; Full time

Job summary

A local technology firm in Malacca is looking for an Admin Assistant to provide vital support in managing daily operations and office tasks. Responsibilities include answering calls, preparing meeting rooms, maintaining documents, and managing supplies. Ideal candidates should have a minimum educational background of SPM or a diploma in Business Administration, along with strong communication and organizational skills. This is a full-time position ideal for proactive individuals with basic computer literacy.

Qualifications

• 0-2 years of administrative or office support experience.
• Basic computer skills necessary for office tasks.
• Proactive approach and ability to follow instructions.

Responsibilities

• Answer calls, greet visitors, and respond to general inquiries.
• Prepare meeting rooms and maintain refreshments.
• File and maintain office documents (physical & digital).
• Monitor and restock office supplies and pantry items.

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Education

SPM / Diploma in Business Administration or related field

Job description

Job Title

Admin Assistant

Employment Type

Full Time

Job Experience

Less than 2 years

Salary (MYR)

1,700.00 - 2,300.00

Office

WAHDAH TECHNOLOGIES SDN BHD (HQ, MELAKA)

Address

9, Jalan MH 3 Taman Muzaffar Height, Hang Tuah Jaya

Postal Code / State / Country

75450, Melaka, Malaysia

Job Description

Overview: This post provides administrative and operational support to ensure smooth office functioning. This role involves assisting with daily office tasks, coordinating basic logistics, and supporting internal teams.

Job Responsibilities

• Answer calls, greet visitors, and respond to general enquiries.
• Prepare and set up meeting rooms with basic equipment and refreshments.
• Maintain refreshments for visitors/guests.
• Distribute staff T-shirts to new hires and maintain inventory.
• Assist with staff photo sessions and edit introduction templates.
• File and maintain general documents (physical & digital).
• Help maintain office records, such as staff lists and asset inventories.
• Monitor and restock office supplies and pantry items.
• Assist with office cleaning, maintenance requests, and basic upkeep.
• Support travel bookings (flights, hotels, transport) for designated staff (assist Puteri).
• Assist in preparing materials for company events or trainings.
• Support logistics during meetings and events.
• Assist in sourcing vendors and obtaining quotations.
• Help prepare LPOs and follow up on deliveries.
• Manage courier services and postage tasks.

Job Requirements

• Minimum SPM / Diploma in Business Administration, Office Management, or related field.
• 0–2 years of administrative or office support experience.
• Basic computer skills (Microsoft Office).
• Good communication, organization, and multitasking skills.
• Proactive and able to follow instructions.

Application form

• Full Name
• Email
• Phone Number
• Resume (Upload Resume)