Admin & Account Assistant

Powercap Holdings Sdn. Bhd. (A Holdings Company of Powercap Electric Sdn. Bhd.); Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in finance located in Selangor, Malaysia, is seeking an Admin and Account Assistant. The ideal candidate should have a Bachelor's Degree or Diploma in Business or Accounting and Finance and possess good organizational, analytical, and customer relationship skills. Responsibilities include arranging meetings, assisting with data entry and invoicing, and communicating with customers. Fresh graduates are welcome to apply.

Qualifications

• Good command of English and able to converse in Bahasa Malaysia.
• Fresh graduates in relevant disciplines are encouraged to apply.

Responsibilities

• Arrange weekly meetings and take minutes.
• Update payment details and assist with filing.
• Assist with data entry and compilation of documents.
• Prepare and verify accurate documentation for invoicing.
• Communicate with customers for appointments and queries.

Skills

Good Attitude

Organizational skills

Documentation skills

Analytical skills

Proactive

Customer relationship skills

Communication skills

Interpersonal skills

Education

Bachelor’s Degree or Diploma in Business or Accounting and Finance

Job description

ADMIN ACCOUNT FINANCE DIVISION – Admin and Account Assistant

Requirements

• Good Attitude
• Good organizational, documentation and follow-up skills
• Proactive, analytical, result driven and great customer relationship
• Candidate must possess at least Bachelor’s Degree, Diploma, in Business or in Account and Finance or equivalent;
• Experience in Accounts/ Admin is highly preferable.
• Analytical, communication and interpersonal skills;
• Self-driven personality whom enjoys working with people;
• Independent, positive working attitude, committed, ability to interact and team play;
• Flexible, capable to quickly adapt and learn;
• Strong desire and ability to learn new technologies;
• Good command of English and able to converse in Bahasa Malaysia, Other Languages are encouraged;
• Fresh graduate in relevant disciplines are encourage to apply.

Responsibilities

• Administrative:
• Arrange weekly meetings and taking minutes of meetings (MOM) and notes;
• Update Payment details into ready made documents and assist with filing;
• Assist with Data Entry, Compiling and Filing of documents (E.g Reports or Receipts);
• Prepared, check and verify accurate documentations to be sent out on the following day (E.g Invoicing)
• Main person with regards to picking up calls or opening the door and then direct caller to relevant team members;
• Communicating with customers for appointments, their queries and over looking timetable for booking for appointments;
• Collaborate and assist with regards to event management;
• Making any announcement on group chat after consulting team’s advice
• Assisting in all matters relating to company’s government licenses Eg. Suruhanjaya Tenaga(Energy Commission), MOF, etc;
• Co-ordinates and implements office procedures;
• Operating & Maintaining office equipment, stationeries and equipment supplies;
• Assisting with accounts department if need be;
• Assist with HR & Onboarding New Employees and Interns;
• Pitching ideas for improvement or more fun and effective things we can adopt together.

Expectation

• Working closely with Management, Accounts and Finance Department
• Comply to accordance Standard Operation Procedure (SOP);
• Weekly Monday and Friday team meeting arrangement and MOM creating.
• Technology savvy
• Accounts:
• Data entry preparation of all documentation relating to accounting;
• Creating PO, DO, INVOICE in a timely and accurate manner;
• Update Payment details into ready made documents;
• Liaising with stock assistant to maintain and keep track stocks;
• Call in to the customer for payment;
• Monitoring and collecting technician monthly reports;
• Prepare Monthly report for sales and other documents;
• Arrange for benevolent contribution as and when required, donation, compassionate fund and etc.
• Pitching ideas for improvement or more fun and effective things we can adopt together.
• On the job responsibilities work assigned by related teams/ Management from time to time.

Expectation

• Working closely with Management and Finance Department;
• Comply to accordance Standard Operation Procedure (SOP);
• Accurate, Responsible and Proactive quality is encouraged.
• Technology savvy