Manager Operation jobs in United States

Contract: Perm/Full time

Location: Taplow

We’re looking for an organised and proactive Office Manager & Operations Administrator to keep our office running smoothly and support our international programmes. This varied role covers office management, compliance, administration, and logistical support.

• Oversee daily office operations, suppliers, contracts, and health & safety.
• Act as first point of contact for donors, suppliers, and external partners.
• Support organisational policies (safeguarding, procurement, data protection, H&S).
• Ensure compliance with Charity Commission, donor guidelines, and GDPR.
• Provide travel, logistics, and procurement support to field teams and humanitarian deployments.
• Maintain accurate records for audits, reporting, and board meetings.
• Support senior management with admin, policies, and finance (invoices, purchase orders, expenses).

• Previous experience in office management, operations, or administration.
• Strong organisational skills; able to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite and digital collaboration tools (Teams, SharePoint, Zoom).
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.

• Experience supporting overseas field operations or humanitarian programmes.
• Familiarity with donor compliance (FCDO, EU, UN, major trusts/foundations).
• Knowledge of safeguarding and risk management practices.
• Understanding of compliance requirements in the charity/humanitarian sector.

• Commitment to humanitarian principles and the mission of KAI.
• Proactive, solution-oriented, and adaptable.
• Strong interpersonal skills; able to build relationships across cultures and teams.
• Able to work independently and under pressure.
• High level of integrity, professionalism, and cultural sensitivity.

Candidates must have the legal right to work in UK; we are unable to offer visa sponsorship for this position.

If you are interested in applying for this position, please email a copy of your CV to jobs.uk@khalsaaid.org along with a short statement detailing why you would like to work at Khalsa Aid.

We are an equal opportunity employer and welcome applications from all qualified individuals regardless of race, , , , , or expression, , , , or any other protected status. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.