Management Assistant à United States

Description

• Proven experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information

Qualifications

• WWT Office Manager position
• Management Support / Team Administration
• Take responsibility for the smooth running and oversee day-to-day operations of the office facilities
• Perform reception duties as the first point of contact for visitors and phone enquiries
• Maintain the office condition and liaise with building management for repairs and maintenance
• Ensure office equipment, including printers and kitchen appliances, is in good working order
• Coordinate the post by distributing incoming mail and sending outgoing mail
• Monitor adherence to Fire, Health and Safety regulations, ensuring procedures are followed and policies are updated as required
• Act as the first point of contact for office suppliers such as couriers, cleaning services, IT support, security, and landlords
• Manage office supplies according to publishing schedules and key events

• Assist in organizing events like the GSP International team kick-off, H2 kick-off, and Christmas party
• Support the GSP International leadership team with diary management, meeting scheduling, travel arrangements, and expense submissions

• Support new hire onboarding processes and follow up to ensure completion of required documentation
• Arrange catering for meetings
• Coordinate with internal IT to manage all office IT requirements
• Demonstrate solid teamwork and peer collaboration
• Live and embody WWT’s core values