Executive Assistant jobs in United Kingdom
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Receptionist/Administrator - Temp
Job summary
A civil engineering firm is looking for an Administrator based in Stepps, Scotland. The role includes reception support, managing office facilities, and providing administrative assistance. Ideal candidates should have 1-2 years of experience in administration, good interpersonal skills, and proficiency in Office 365 and Microsoft Office applications.
Qualifications
- 1-2 years working experience in administration role.
- Secretarial and/or office facilities administration experience desirable.
- Office health and safety knowledge desirable.
Responsibilities
- Welcoming staff and visitors and ensuring the sign in process is followed.
- Managing meeting rooms and booking lunches when required.
- Diary and events administration.
Skills
Tools
We are looking to strengthen our Admin Support team with an Administrator based at our Stepps office.
You will report directly to the Executive Assistant and your role will provide administrative, facilities and reception support as required within the team.
- Reception Support: Welcoming staff and visitors and ensuring the sign in process is followed
- Reception Support: Management of Sign In App for room and desk bookings, helping staff
- Reception Support: Preparation of ID passes and adding New Starts to Network2 system
- Reception Support: Office Inductions for New Starts
- Reception Support: Managing meeting rooms and booking lunches when required
- Reception Support: Managing return and packaging of laptops and mobile phones
- Office Facilities Support (in conjunction with Business Support Team): Reporting faults / issues to relevant contractor and logging on job tracker
- Office Facilities Support (in conjunction with Business Support Team): Lookahead at planned maintenance and inspections and notifying office users
- Office Facilities Support (in conjunction with Business Support Team): Liaison with Building Manager on office works
- Office Facilities Support (in conjunction with Business Support Team): Weekly Inspections of office premises and equipment
- Office Facilities Support (in conjunction with Business Support Team): Office stationery and sundries orders
- Business Support Administration: Diary and events administration
- Business Support Administration: Assisting with live business events, setting up meeting rooms and supporting audio-visual meetings/calls.
- Business Support Administration: HR administration for new starters and leavers
- Business Support Administration: Issuing induction appointments and welcome emails
- Business Support Administration: Requisitions
- Business Support Administration: Travel, timesheets, expenses and agency liaison
- Business Support Administration: General admin support to ESD personnel as required
- 1-2 years working experience in administration role
- Secretarial and/or office facilities administration experience desirable
- Reception experience
- Office health and safety knowledge desirable
- First Aid and Fire Warden certificates desirable
- Good computer and IT Skills with knowledge of Office 365 and Microsoft Office applications - knowledge of, or interest in, digitalisation will be advantageous
- Good written skills
- Excellent interpersonal and communication skills required as first point of contact for staff and visitors to the office
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.