Admin Assistant

Brook Street; Hastings; On-site; GBP 40,000 - 60,000; Full time

Job summary

A recruitment agency in Hastings seeks an Administrative Support role involving preparation of court documents, clerking, and general admin duties. Candidates should possess strong administrative skills, excellent communication abilities, and be able to work to performance targets. This is a full-time position with a pay of £12.21 per hour.

Qualifications

• Excellent administrative skills including document preparation and data input.
• Strong communication skills for handling enquiries.
• Ability to work to targets in terms of throughput and accuracy.

Responsibilities

• Prepare and organize court documents and files.
• Clerk civil and family courts, ensuring all materials are ready.
• Assist court users and manage enquiries both written and face-to-face.
• Check and verify documents for compliance and quality standards.

Job description

Overview

• Full time 37 hrs per week
• Monday - Friday
• Long term Temporary ongoing role
• Pay - £12.21 per Hour
• Location - Hastings
• Start date ASAP

Key responsibilities

• Administration
  • Preparing papers and files for court, tribunals, hearings and meetings
  • Producing court/tribunal documents
  • General photocopying and filing
  • Creating and updating records on in-house computer system and data input
  • Post opening and dispatch
  • Booking, preparing and organising meeting rooms, supporting training courses and other group activities
  • Preparing meeting agenda, joining instructions, handouts etc
• Drafting
  • Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions
• Operations
  • Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
  • Assisting court users, supporting listing and rota management, checking files
  • Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting fines and fees
  • Handling counter (face to face), written and telephone enquiries
  • Contributing to Team Information Board (TIB) meetings to ensure they are relevant, timely and productive
  • Collaborating to problem solve, assess impact of new SOPs, and contribute to small projects
  • Undertaking ad hoc roles within the band (e.g., Jury Bailiff Officer, L+D Co-ordinator, H+S roles)
• Processing casework
  • Involving standard documentation and information, court orders, claims, fines and fees, legal aid
  • Resulting courts accurately, interpreting information required on a court file
  • Working to workload targets in terms of throughput and accuracy
• Checking and verifying
  • Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures
  • Ensuring compliance and administration documentation meet quality standards
  • Cross-checking and validating work as required

If you are interested in this position, please apply below

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.