Executive Assistant jobs in South Africa

Location: Douglas Street Early Learning Childcare Centre Douglas Street Paisley, PA1 2PJ

Salary: £24,874 - £26,024 per year

Contract Type: Permanent

Position Type: Full Time

Hours: 35 hours per week

We are looking for a well-organised individual to ensure an effective clerical support service is provided to our stakeholders and customers.

Duties for the post include providing an effective business support service, including:

1. Processing manual and computerised client and service information
2. Producing and analysing reports
3. Document production including typing letters and reports
4. Processing purchase orders
5. Providing basic IT assistance
6. Instructing, allocating, and checking work of employees

The post holder will be part of the senior Customer and Business Services team based across the cluster and will be the first point of contact for clerical assistants. Therefore, organisational skills and a flexible approach are essential, as are effective customer care and communication skills, as you will be liaising regularly with other Council staff and stakeholders.

It is essential that you have experience of working in a clerical role and carrying out a wide range of support duties, as well as working with a range of software packages including Microsoft Excel and databases. You must also have the ability to work as part of a team and on your own initiative, work to deadlines and quality standards, and be self-motivated and resilient when handling some challenging and vulnerable client groups.

It is desirable that you have knowledge of procurement systems (PECOS) as well as AIS and Info@Work. Previous experience of supervising staff is also desirable, along with an SVQ Level 3 in Business Administration or equivalent.

If successful, you will be required to undertake a Disclosure Scotland check; the level of check will be determined by the duties of the post. For further information regarding the Disclosure Scotland checks, please visit www.disclosurescotland.co.uk.