Document Control jobs in United States

Job Description

This role is fully onsite and office-based. It is not hybrid or remote.

The position involves regular travel to our sites along the M4 corridor. You will also be required to stay away from home for extended periods—typically one week at a time, over the course of approximately 8–9 weeks.

Why work for BladeRoom?

Join a dynamic, market-leading company at the forefront of the data centre industry. For over a decade, BladeRoom has been redefining what’s possible in data centre design and manufacture, delivering innovative, sustainable, and high-performance solutions to clients across the globe.

BladeRoom is an employee-owned business with a strong track record of growth and innovation. We specialise in modular, off-site manufactured data centres that are built for speed, efficiency, and sustainability. Since 2019 BladeRoom has been an employee owned company and this has enabled it to pay all its employees a discretionary, tax free annual bonus of £3,600, which is a key benefit.

What sets us apart is our people-first culture, we’re driven by integrity, collaboration, and a commitment to operational excellence. If you’re looking to join a company that values innovation, impact, and its people, BladeRoom is the place to be.

We have an exciting opportunity for a Commissioning Documentation Coordinator to join our high-performing sales and marketing team.

A pivotal aspect of commissioning our live data centre projects is the collation and organisation of all technical documentation. This role requires the dedicated collection of all technical documentation during the testing, commissioning, and handover phases. You will ensure accuracy, distribution, compliance, version control, confidentiality, and maintenance of documentation for efficient retrieval.

You will work collaboratively as part of the project team, facilitating the sharing of knowledge and best practices with the wider team, clients, and other project stakeholders. You will maintain responsibility for your own performance, continually developing your skills and knowledge, assist with general administration as needed, and drive improvements within the document control scope. Travel is involved in this role, with some of your time spent on site and some in the office in Cheltenham.

Main Responsibilities

• To ensure all technical files/drawings are filed and named correctly.

• Collate and developing testing packs and technical handover packs.

• To ensure technical files/drawings are pushed through the project workflow correctly and in a timely manner.

• Expedite late documentation from clients, suppliers, internal and consultants. Specifically all technical handover information and testing documentation.

• To ensure markups and comments can be uploaded and reviewed by all.

• To promote collaboration between clients, consultants, contractors and sub-contractors.

• To ensure the correct groups and individuals are notified of files/drawings which require their attention.

• And to make sure that people aren’t being notified of files/drawings irrelevant to them.

• Introduce a process to assign specific files/drawings to the relevant individuals for review.

• To ensure the workflow and review process is simple to use and effective for the project reducing rather than increasing workload.

• Responsible for collation of technical/commissioning documentation at project handover.

• Download and publishing documents / drawings in accordance with project procedure as agreed with the relevant Technical Project Manager.

• Track all incoming and outgoing technical documentation, including logging in registers and issuing document transmittals.

Ready to apply?

We’d love to hear from you. Please send us your CV hmasterson@bladeroom.com and a cover letter telling us why this role excites you and how your experience fits.