Documents and Records Administrator

Vrieservice; Heysham; On-site; GBP 35,000 - 40,000; Full time

Job summary

A leading power station service provider in Heysham is seeking a Document Control Team Member to assist in the Document Management and Work Management teams. This role involves document formatting, quality checking, and providing administrative support. The ideal candidate has GCSEs or equivalent, is proficient in Microsoft Office, and possesses strong communication skills, working collaboratively to support efficient station operations. The position offers a salary ranging from £35,059 to £39,543 per annum, depending on experience.

Qualifications

• GCSEs or equivalent national qualifications are required.
• Must be proficient in Microsoft Office, especially Word and Excel.
• Attention to detail is crucial for identifying errors and formatting issues.

Responsibilities

• Format, amend, review, and physically distribute documents using Microsoft Word and Excel.
• Quality check documents against defined standards.
• Monitor and respond to emails via the department's shared mailbox.

Skills

GCSEs or equivalent national qualifications, including English and Mathematics

Proficient in Microsoft Office, particularly in Word and Excel

Exceptional attention to detail

Strong written and verbal communication skills

Ability to work collaboratively within a team

Ability to manage workload effectively

Education

GCSEs or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Document Control Team Member - Heysham 1

Shift Times

37 hours per week

Monday - Thursday: 08:30-16:45
Friday: 08:30-15:00

Pay Rate

£35,059 - £39,543 per annum (dependent on experience)

Location

Heysham 1 Power Station

Overview Of The Role

An opportunity has arisen within Document Management for a split role working across the Document Management Team and the Work Management Team at Heysham 1 Power Station. This role is ideal for someone looking to develop experience across multiple disciplines, strengthen collaboration between teams, and gain a broader understanding of station activities.

Key Deliverables And Responsibilities

• Document formatting, amendment, review, and physical distribution across the station using Microsoft Word and Excel
• Quality checking documents against defined standards, ensuring correct templates, formatting, version control, and mandatory information are applied
• Monitoring and responding to incoming emails via the department's shared mailbox
• Supporting and training new users in designated areas of the station's Document Management and Work Management systems (training resources provided)
• Providing ad hoc administrative support to both Document Management and Work Management teams as required
• Working collaboratively within both teams to support efficient station operations

Skills & Qualifications

• GCSEs or equivalent national qualifications, including English and Mathematics
• Proficient in Microsoft Office, with particular strength in Word and Excel
• Exceptional attention to detail, with the ability to identify errors, inconsistencies, and formatting issues
• Strong written and verbal communication skills with a high level of literacy
• Proven ability to work effectively and collaboratively within a team
• Ability to plan, prioritise, and manage workload to meet deadlines, with flexibility to adapt to changing priorities