Bid Coordinator

VanRath; Dungannon; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading construction and engineering firm in Northern Ireland is seeking an experienced Bid Coordinator to manage the full tender lifecycle. The successful candidate will coordinate submissions, ensure compliance, and edit content for clarity. This role offers a competitive salary, hybrid work options, and a range of benefits including private medical insurance and career development opportunities. Ideal candidates should have a minimum of 3 years' experience in bid coordination and possess strong organisational skills.

Benefits

Performance-related bonus

Private medical insurance

Additional holidays

Career development support

Social events

Qualifications

• Minimum 3 years' experience in a bid coordination or bid administration role.
• Experience working in a fast-paced, deadline-driven environment.
• Strong organisational and document management skills.

Responsibilities

• Coordinate end-to-end bid and PQQ submissions, ensuring compliance.
• Manage document control, compliance, and internal approvals.
• Develop and maintain a bid library and capture bid feedback.

Skills

Bid coordination

Document management

Attention to detail

Excellent written English

Tools

Microsoft Word

PowerPoint

Excel

Adobe InDesign

Canva

Job description

VANRATH are delighted to be assisting one of NI's most reputable and profitable Construction & Engineering Firms with the Recruitment of a pivotal role within the company for a Bid Coordinator

This employer places massive value on progression opportunities and is one of NI's top rated employers

Salary - Fully Negotiable Depending on Experience + Fantastic Benefits Package
Type: Permanent | Full-Time
Location: Dungannon, Northern Ireland (Hybrid)

Role Overview

This is a key role within the Business Development team, responsible for securing new work through the coordination and production of high-quality, compliant and compelling tender submissions. The Bid Coordinator will manage the full tender lifecycle, from opportunity identification and PQQs through to ITTs and final submission.

Key Responsibilities

Bid & Tender Management

• Coordinate end-to-end bid and PQQ submissions, from document review to final submission
• Register opportunities on client portals and manage all portal communications
• Coordinate clarifications and ensure timely, accurate and fully compliant submissions

Collaboration & Information Management

• Coordinate contributions from commercial, SHEQ and delivery teams
• Attend bid kick-off and review meetings
• Manage document control, compliance and internal approvals

Content & Quality Control

• Ensure all submissions meet GEDA branding, formatting and quality standards
• Edit and review content for clarity, consistency and accuracy
• Maintain master documents and version control

Continuous Improvement

• Develop and maintain a bid library (responses, CVs, case studies and supporting materials)
• Capture bid feedback, outcomes and lessons learned
• Support best-practice responses and award or competition submissions

What We Offer

• Competitive salary with performance-related bonus
• Private medical insurance, life assurance and EAP
• Additional holidays, service awards and marriage leave
• Hybrid working (part-time or full-time options)
• Enhanced family-friendly benefits
• Career development, training and professional membership support
• Social and team-building events

Essential

• Minimum 3 years' experience in a bid coordination or bid administration role
• Experience working in a fast-paced, deadline-driven environment
• Excellent written English with strong attention to detail
• Strong organisational and document management skills
• Proficient in Microsoft Word, PowerPoint and Excel

Desirable

• Experience in construction, civil engineering or the built environment
• Experience using Adobe InDesign and/or Canva
• Strong eye for design, layout and presentation
• Experience supporting marketing or award submissions

For more information on this role, please contact Jack Groves @ VANRATH.