Document Control jobs in United States

• Vacancies Statutory Inspection Project Administrator

Join us as a Statutory Inspection Project Administrator within our Topside division in Hunmanby. This role involves being responsible for the general administrative support of the statutory inspection department.

Statutory Inspection Project Administrator

Company:

OEG

Contract:

Full-time, permanent

Location:

Hunmanby, UK

Responsible to:

Statutory Inspection Manager

OEG is a leading energy solutions business, providing mission-critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Responsible for the general administrative support of the statutory inspection department.

Assisting the department manager in planning, mobilising, execution, and demobilising of statutory inspection work scopes.

Maintaining technician’s competence in line with industry, client, project, and company requirements.

Aiding in the design and implementation of quality control systems around project reporting working with MY compliance and Motion Kinetic Software.

The role requires the administrator to assist in the implementation of department and project Quality/HSE policy’s whereby weekly/monthly reports will be produced using tools such as MS office.

Aiding in the production of departmental procedures and documentation in line with company document control system.

Provide administrative support for organizing, transferring, processing, and storing data.

Daily analysis and checking of submitted work packs via emails.

Daily analysis and checking of submitted PDF checklists and uploading to online portals.

Daily updating project tracking systems (excel and motion kinetic) and monitoring project progress.

Responsible for checking personnel certification, uploading to online system where necessary.

Creating project specific documents in word and Adobe Forms.

Managing the process of seaman book applications.

Resetting used and setting up new laptops.

Updating CVs.

Answering and transferring calls when required.

Booking travel when required.

Office stationery stock take and ordering.

Keeping up to date with any new or amended processes, procedures and regulatory changes that impact the role and learn information about new products, always following instructions from the Company.

Ensure all internal communications are read, understood, adhered to, and acknowledged. Clarity must be sought where needed to aid understanding, and all instructions contained therein must be always followed.

Attend meetings as directed by your manager including one to ones, performance reviews and training/coaching etc.

Responsible for security of client and company data as provided and used in the role.

Responsible for security of company property as provided and used in the role.

Support department initiatives to help achieve departmental annual targets and objectives.

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.

a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

High attention to detail and ability to manage large volumes of data.

Strong communication skills and ability to liaise with cross-functional teams.

Ability to manage priorities and deliver against tight deadlines.

Confident in using companies’ online systems (training will be provided).

Willing and able to learn new skills on the job.

Full UK Drivers License.

Minimum: GCSEs (or equivalent) in English and Mathematics.