Document Control jobs in United Kingdom

Job Description

Remarkable people, trusted by clients to design and advance the world.

Wood is recruiting for a Document Controller to join its Digital Operations Team focusing on supporting our clients with management of project data and documentation.

This role will be based in our Hull office, therefore we require any candidates to be within commuting distance of our office.

The Role

Responsible for the management of data and documentation on behalf of Wood Group clients, in accordance with contractual arrangements. Responsible for the management of data and documentation supplied to wood Group by clients in order that Wood Group have the information necessary to complete projects awarded to Wood Group under contract. Responsible for the ongoing storage of internal company documentation, including Business Management System related records.

Our Clients and Projects

Designing the future. Transforming the world.

Within our Digital Operations team, our clients are operators of critical energy infrastructure as well as specialist manufacturing and pharmaceuticals, who are committed to maintaining safe and effective operational assets worldwide. Our work supports every stage in the asset lifecycle, but particularly focussing on the integrity of engineering data in digital solutions as well as optimising existing assets through our engineering expertise. We advise clients as they navigate through the digital and energy transition.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry.
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
  
  

Responsibilities

Typical responsibilities

• Assists in co-ordinating the project work of other members of Document Control as required and is responsible for the quality control and management of all work processes involved in the production of work allocated to them by the Document Control Manager
• Prioritises their own workload and delegates tasks to others
• Establishes / adheres clear to file structures and manages electronic files, ensuring an auditable, electronic trail for all work undertaken using the relevant software packages
• Monitors and reports job/work status and workloads to the Document Control Manager, with any appropriate recommendations
• Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures
• Contributes to the development and management of department work practices, for example in-house and customer documentation specifications
• Assists in the maintenance of controlled, uncontrolled documentation and data, including document management files and work generated either internally by Wood Group, or externally by Third Parties and held within the DCC
• Populates customer Content Services Platform (CSP)
• Maintains workflow of documents through use of companies CSP system
• Receives and distributes documents and amendments to documentation held by customers and DCC controlled copies
• Informs key members of the project team of the arrival of new documents and provides assistance with the distribution
• Ensures transmittal and receipt of draft documents in line with company procedures
• Ensures that the project team use standard templates for document preparation and checking of outgoing documents to ensure consistency, editing where applicable
• Maintains documentation records, databases and filing systems to provide accurate records of document status
• Initiates document reviews and chases up non-conformance of receipt of documents and amendments as per customer document control standards and procedures
• Ensures customer target dates and KPIs are met, communicating issues or recommending efficiencies to the Document Control Manager
• Performs all necessary administration to ensure that the progress of items is tracked at all times and that an audit trail is maintained
  
  

Qualifications

Skills And Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected

• Higher general education
• Document Control Foundation qualification
• Experienced in an information and document handling environment involving library duties, database maintenance and issuing of documents.
• Project and Operations related Document Control experience
• Able to apply Document Control process and procedure in a practical context
• Experience of working to tight deadlines
• Knowledge of online documentation systems and structure
• Demonstrable job co-ordination and administration skills
• Professional demeanor, interpersonal skills
• Knowledge of Microsoft Office packages
  
  

About Us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.