Dean's Office Administrative Specialist

Kwantlen Polytechnic University; City of Langley; On-site; CAD 30,000 - 60,000; Full time

Job summary

A Canadian University is seeking a Dean's Assistant for the Faculty of Science. This role involves providing administrative support for the Office of the Dean and requires a two-year diploma along with three years of relevant administrative experience. The ideal candidate will excel in a team environment, prioritize tasks effectively, and manage multiple demands in a dynamic setting, with an advanced knowledge of administrative technologies.

Qualifications

• Completion of a two-year diploma from an accredited post-secondary institution.
• Minimum of three years of administrative support experience.
• Understanding of academic areas in a university is an asset.

Responsibilities

• Provide administrative support for the Office of the Dean, Faculty of Science.

Skills

Managing multiple demands

Confidentiality

Working independently

Time management

Cooperation

Attention to detail

Organizational skills

Adapting to technology

Business communication

Interpersonal skills

Problem-solving

Integrated administrative technologies

Education

Two-year diploma from an accredited institution

Tools

MS Word

MS Excel

Share Point

Email

Internet

Typing speed of 50 wpm

Banner

Job description

We are currently seeking a Dean's Assistant to join our Faculty of Science team.

Job Overview

To provide administrative support for the Office of the Dean, Faculty of Science.

Education and Experience

• Completion of a two-year diploma from an accredited post-secondary institution and a minimum of three years of administrative support experience with advancing levels of responsibility. Understanding the nature of the work of academic areas in a university is an asset.

Knowledge, Skills & Abilities

• Proven experience in managing the multiple demands within a large and complex organization.
• Proven ability to address confidential matters and materials with tact and discretion.
• Proven ability to take direction and complete assigned tasks on time.
• Proven ability to work independently under minimal supervision.
• Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
• Proven ability to prioritize work and manage time effectively in an administrative environment with multiple demands and frequent interruptions.
• Proven ability to work as a constructive and cooperative team member.
• Superior accuracy and attention to detail, particularly in editing documents.
• Superior organizational skills in coordinating projects and meeting multiple overlapping deadlines.
• Ability to adapt quickly to technologies and rapidly changing environments.
• Thorough knowledge and proven ability to accurately compose standard forms of business communication, such as memoranda, meeting minutes and agendas, business letters and email.
• Proven excellence in interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a pleasant and professional manner.
• Proven ability to successfully recognize, analyze and resolve problems.
• Advanced knowledge of integrated administrative technologies including MS Word, MS Excel, Share Point, email, electronic calendars and internet. Familiarity with Banner is an asset.
• Typing speed of 50 wpm.

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As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.