Site Administrative Assistant

Pomerleau, Inc.; Saint-Jean-de-la-Lande; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading construction firm is seeking a Site Administrative Assistant in Saint-Jean-de-la-Lande, Quebec. This role involves managing administrative tasks, supporting project management, and ensuring compliance with various hiring programs. Candidates must have a high school diploma, experience in office administration, and proficiency in Office Suite. Strong communication skills and geographic mobility are essential for this position.

Qualifications

• 2 to 5 years of experience in similar functions.
• Knowledge of the construction industry considered an asset.
• High geographical mobility and valid driver license.

Responsibilities

• Handle all administrative correspondence relating to managing a construction project.
• Process the hiring form and manage time sheets.
• Help the Project Manager and Project Engineer with contracts and data entry.
• Ensure compliance with hiring programs and document management.

Skills

Excellent proficiency in Suite Office

Fluent in written English

Ability to work in teams

Autonomy and discretion

Education

High school diploma and college degree in secretarial work or office administration

Job description

Overview

Discover positive energy here!
Harnessing the power of the sun and wind to generate something big.

Your mission should you accept it:

The Site administrative Assistant manage all administrative taskson site and provides support to the Project Manager as well as the Project ManagementTeam. This position requires on-site mobilization on a rotating shift accordingto the needs of the project.

Do you have what it takes? Positive energy and...

• Highschool diploma and college degree in secretarial work or officeadministration;
• 2 to5 years of experience in similar functions;
• Knowledgeof the construction industry considered an asset;
• Excellentproficiency in Suite Office;
• Fluentin written English;
• Highgeographical mobility;
• Validdriver license;
• Abilityto work in teams and communicate both verbally and written;
• Autonomy,discretion and high administrative rigor.

What you will do to complete this mission successfully:

• Handleall administrative correspondence relating to managing a constructionproject;
• Processthe hiring form, sends it to the payroll department, and entersinformation in the tree structure;
• Keeptrack of the time sheets for workers and processes them;
• Beresponsible for the Compliance Hiring Program in each province and mustverify that each subcontractor meets the requirements before startingwork;
• Helpthe Project Manager and the Project Engineer with contracts, as well asdata entry and monitoring in the management software;
• Direct,record, and file all communications and contractual transmissions;
• Ensurethat the meeting minutes are uploaded in the management software;
• Ensurethe archiving of the project records is performed;
• Validatethat the quality requirements are included in the subcontractor’s orsupplier’s contract;
• Ensureto the application of the Administrative Plan on site;
• Performany other related duties.

Borea values are part of the energy landscape. We prioritize taking care of each other, ensuring our teams operate in a healthy and safe environment. With passion and perseverance, we embrace the challenges that come our way. Borea channels its efforts, collaborating with various solar and wind construction partners, to find innovative solutions. Our goal is to uphold the highest quality standards, responsibly energizing future generations sustainably.

Borea Construction is committed to fostering a diverse and representative workforce as well as an inclusive workplace where all employees are treated fairly.
We recognize that structural barriers shape work experiences and qualifications, and therefore encourage people to apply even if they feel the position seems out of reach.