Office Administration jobs in United States

Executive Assistant Company, Department : Nova Scotia Power, Business Transformation

Type of Employment : 1 2-month Term Project Position, Full Time

Closing Date : July 30, 2025

Energizing Modern Life & Delivering a Cleaner Energy Future for All

Role Overview

We are forming a Business Transformation team to lead the successful implementation of a brand-new Oracle Fusion solution. This is your chance to join a dynamic group of professionals and focus on the people side of change that this ERP project requires. We are currently looking to hire an Executive Assistant (EA) on a term contract, for a minimum of twelve (12) months with the opportunity to be extended into a permanent position.

When you join our Business Transformation team, you will be responsible for providing professional support to members of the project in a fast-paced, demanding environment. You are an integral part of our project team and, as such, you are an enthusiastic team player and demonstrate maturity, confidence, and decision-making capability.

Your key responsibilities include :

• Provide day-to-day support to the ERP project team, including extensive calendar and time management, and respond to routine requests independently.
• Oversee office activities including but not limited to, document creation and editing, scheduling and planning meetings, and team events where required (including full coordination of catering and other logistics).
• Prepare and submit accurate expense reports for project leadership and provide support for invoicing, cost center budget development and tracking.
• Identify opportunities to improve workflows and administrative processes.
• Liaise with administrative professionals throughout the business to align priorities and share best practices.
• Participate in regular meetings, training, professional development, and teambuilding activities.
• Support a variety of projects ranging from small and straightforward to large and complex with potential for work outside normal business hours.

What skills will make you successful?

You recognize yourself in most of the skills listed below :

• You are detailed-oriented and work to a high standard of accuracy, efficiency and confidentiality.
• You are highly flexible and positive in nature and able to assess priorities and work effectively with a high level of independence.
• You are a team player who can quickly build relationships and have a proven track record of being a strong communicator and team player.
• You have an advanced knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook).

Launching your potential

The following experience will help you succeed in this role :

• You have a college diploma, university degree in office Administration or Business or equivalent work experience.
• You bring a minimum of 3-5 years’ experience in an administrative support role.
• You possess excellent general business sense, acquired through experience and ensure that all matters are handled effectively with diplomacy and the appropriate level of confidentiality.

Helpful, though not a prerequisite

The following experience is considered a valuable addition, though not a firm requirement :

• Experience providing support to Senior Leadership or in a project environment is considered an asset.

We understand that experience comes in many forms, and we're dedicated to adding new perspectives to the team. So, if your experience is close to what we've listed above, please consider applying.

At the Emera Group of Companies, you’ll be part of an inclusive, respectful workplace where everyone is welcomed and supported. Come build a career as unique as you are : making an impact from Atlantic Canada to the world. Your experience and perspective will help Emera to safely deliver cleaner, reliable energy to our customers.

If working in an innovative environment, challenging yourself, and shaping a cleaner energy future inspires you, we want to hear from you! Please apply before our postings closes on July 30, 2025.

Diversity, Equity, and Inclusion at Emera :

As one of Atlantic Canada’s largest publicly traded companies, we are ranked one of Canada’s Top 100 Employers , Top Employers for Young People and Top Diversity Employers . We know our achievement is driven by our dedicated teams and we strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community.

Applicants from these equity groups may self-identify through the online application process. We support candidates and employees with access and accommodation needs and encourage you to let us know when you require accommodation.

Recruitment & Promotion Policy Emera’s success starts with its people—a committed team united by shared values . Our recruitment policy ensures a fair, consistent, and equitable approach to hiring and retaining top talent. If this role isn’t the right fit, create a Job Alert on our career site to stay updated on future opportunities.

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