Administrative Assistant

RBC Dominion Securities; Barrie; On-site; CAD 35,000 - 47,000; Full time

Job summary

A leading wealth management firm in Barrie is looking for an Administrative Assistant to support Advisors and deliver exceptional client service. The candidate will coordinate meetings, handle inquiries, and ensure compliance in documentation. Ideal applicants will have strong Microsoft Office skills and excellent communication abilities. This full-time position includes a competitive salary range from $35,000 to $47,000, with a vibrant work culture focused on client success and collaboration.

Benefits

Comprehensive Total Rewards Program

Professional development opportunities

Opportunity for impact in financial services

Dynamic and collaborative work environment

Qualifications

• Strong Microsoft Office skills required.
• Excellent time management and organizational capabilities.
• Exceptional communication skills both verbal and written.

Responsibilities

• Coordinate and prepare meetings for Advisors.
• Provide proactive client service and problem resolution.
• Respond to client inquiries regarding account transactions and reports.
• Assist with client onboarding and maintenance.
• Ensure accurate documentation updates and compliance.
• Support the Advisor team in Wealth Management activities.

Skills

Strong Microsoft Office Suite skills

High level of time management and organization skills

Demonstrated world-class client service

Exceptional verbal and written communication skills

Job description

Job Description

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada. We are proud of our collaborative, supportive culture that enables success at every level and equips us to help our clients achieve their financial goals. The RBC Dominion Securities branch located in Barrie is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team deepen existing relationships and welcome new clients to the firm. Offering efficient internal support, you will be invaluable in ensuring the Advisory team functions fluidly and that each member receives the assistance they need to perform at their best.

What will you do?

• Coordinate and prepare meetings for Advisors with their clients/prospects.
• Provide proactive client service with a focus on problem resolution and attention to detail. Liaise with various departments for execution, where necessary.
• Respond to client inquiries (account transactions, requests for tax receipts, account reporting, etc.).
• Assist the Advisor team with client onboarding and maintenance of existing client accounts.
• Ensure accurate and timely updates of all necessary documentation in compliance with internal controls and industry regulatory requirements. Maintain complete and up-to-date client files within appropriate systems.
• Support Advisor team and client through the Wealth Management process and maintain audit of Wealth Management Activities and priorities.
• Provide support on assigned projects, conducting research, and sharing information with the team.

What do you need to succeed?

Must have

• Strong Microsoft Office Suite skills
• High level of time management and organization skills
• Demonstrated skills in providing world‑class client service that will come across as professional, warm, and friendly to our clients
• Exceptional verbal and written communication skills

Nice to have

• Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH)
• Knowledge of RBC Dominion Securities’ systems and procedures
• Experience in the securities industry is an asset

We thrive on the challenge to be our best, to think progressively to keep growing, and to work together to deliver trusted advice that will ultimately help our clients thrive and communities prosper. We care about each other and collectively work hard to reach our potential, make a difference to our communities, and achieve success that is mutual. You will also benefit from:

What’s in it for you?

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable.
• Leaders who support your development through coaching and managing opportunities.
• An opportunity to make a difference and have a lasting impact on the lives of others.
• The chance to work in a dynamic, collaborative, progressive, and high‑performing team.
• A world‑class training program in financial services.

Job Skills

Communication, Data Entry, Detail‑Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: 11 VICTORIA ST:BARRIE

City: Barrie

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: WEALTH MANAGEMENT

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025‑12‑18

Application Deadline

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Pay Range

The expected pay range for this position is: $35,000.00 – $47,000.00. This position includes competitive‑based pay, and the overall earning potential is impacted by a variable incentive structure, earning a multiple of salary up to 0.5x. RBC supports pay transparency and we strive to ensure all pay ranges are competitive, fair, and equitable.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging, and opportunity for all.

Join our Talent Community

Stay in‑the‑know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you. Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well‑being of our clients and communities at jobs.rbc.com.

RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.