Office Administration jobs in Canada

Our client, an industry leader in the design and manufacture of engineered systems, is currently seeking an Accounting Administrator to support their Calgary office for a one-year Maternity Coverage. With a strong reputation for innovation and quality, the company is committed to delivering exceptional engineered solutions across various industries. Known for fostering a dynamic and inclusive work environment, they prioritize growth, collaboration, and professional development. This is an exciting opportunity to join a company that values long-term success and offers a supportive and rewarding workplace culture. If you are looking for a career, not just a job, then we want to hear from you!

1. Create and send invoices and statements; track payments and follow up on outstanding accounts.
2. Validate, enter, and process vendor invoices; prepare vendor payments.
3. Maintain accurate and up-to-date client and vendor records in the ERP system.
4. Reconcile bank statements and assist with general bookkeeping duties.
5. Prepare reports, including expense reports and basic financial summaries.
6. Support payroll processing and government tax payments.
7. Assist with month-end and year-end financial preparations.
8. Respond to client and vendor inquiries and resolve billing discrepancies.
9. Provide backup support for other accounting team members.
10. Perform general office administration, filing, and reception coverage as needed.

1. High school diploma or GED required; Associate Degree or Diploma in Accounting preferred.
2. Minimum of 2 years of experience in clerical, administrative, or accounting-related roles.
3. Previous experience in general accounting, invoicing, or payroll an asset.
4. Solid understanding of accounting principles and payroll processes.
5. Proficiency in MS Office, particularly Excel; experience with QuickBooks and 4Castplus is a plus.
6. Strong analytical, organizational, and problem-solving skills.
7. Ability to work under pressure and meet tight deadlines.
8. Strong attention to detail and accuracy.
9. Effective verbal and written communication skills.
10. Self-motivated with the ability to work independently and collaboratively.

If the qualifications above speak to you, apply now to submit your resume for review! We look forward to speaking with you.