Bilingual Administrative Assistant, (AA, CDEPO)

Centretown Community Health Centre; Ottawa; Hybrid; CAD 43,000 - 51,000; Full time

Job summary

A community health organization in Ottawa is seeking a Bilingual Administrative Assistant to provide essential support for the Community Diabetes Education Program. The role requires excellent communication skills, bilingual proficiency, and experience in administration. Responsibilities include scheduling clients and maintaining records. This position offers a hybrid work option and excellent benefits. Interested candidates should apply by December 7, 2025.

Benefits

Excellent benefits package

Healthcare of Ontario Pension Plan (HOOPP)

Qualifications

• Minimum of two years experience in a direct client services role.
• Proficient in English, written and spoken.
• Experience inputting data into a computer system.

Responsibilities

• Provide administrative support for the Community Diabetes Education Program.
• Schedule clients for education groups and appointments.
• Maintain a comprehensive system of record keeping.

Skills

Excellent communication skills

Proficient with Windows-based systems

Excellent organizational skills

Team player

Ability to manage challenging situations

Knowledge of community resources

Ability to communicate in multiple languages

Education

Secondary School Diploma or equivalent

Tools

MS Word

Excel

Computerized scheduling systems

Job description

Pay Scale

$43,833 - $50,407/ Annually

Pension and Benefits

Excellent benefits package including Healthcare of Ontario Pension Plan (HOOPP)

Application Deadline

December 8, 2025 at 4:59:00 a.m.

About the Role

The AA, CDEPO provides administrative support for the Community Diabetes Education Program of Ottawa team, who provided services to clients across the city of Ottawa. The main functions of this position includes the calling, screening, registering and scheduling of clients for education groups and individual appointments that are offered at multiple sites to individuals of diverse backgrounds. The AA, CDEPO also provides other administrative support as required. Hybrid working arrangement is an option.

Requirements

• Secondary School Diploma or equivalent
• Minimum of two years experience in a direct client services role in a fast-paced environment
• Experience inputting data into a computer system.
• Excellent listening, written and verbal communication skills.
• Excellent office administration skills including the ability to maintain a comprehensive system of record keeping.
• Proficient with Windows-based computer systems, in particular, email, MS Word and Excel.
• Excellent interpersonal skills and ability to manage challenging situations
• Demonstrated knowledge of client service principles and practices
• Uses good judgement and takes initiative.
• Open to flexible work schedule and location.
• Excellent organizational and time management skills.
• Enjoys interacting with clients over the telephone and has superior phone manners.
• Excellent attention to detail even while managing competing tasks.
• Team player, ability to work with people from diverse backgrounds.
• Knowledge of community resources in Ottawa-Carleton.
• Experience with computerized scheduling systems and electronic health records
• Advanced knowledge of Excel
• Knowledge of website development
• Ability to communicate in other languages (Arabic, Mandarin, Cantonese, Spanish)
• English, written and spoken
• French, written and spoken

Start Date

As Soon As Possible

How to “Express an Interest” for this Opportunity:

Submit your letter of interest along with your résumé on or before December 7, 2025 by 11:59 pm to [e-mail]

Please note the following:

• The subject line of your email should read “Bilingual, Administrative Assistant (CDEPO)”
• The file name for your resume should read:“ (last name)_(first name)_ Resume
• The file name for your cover letter should read: “ (last name)_(first name)_ Cover Letter

We thank all applicants for their interest. Only applicants invited to an interview will be contacted.

Candidates requiring accommodation during the application and/or the interview process should contact us at [e-mail] so arrangements can be made. CCHC is an equal opportunity employer and values diversity in its workforce and as such we encourage applications from individuals who reflect the broad diversity of communities we work with.

Centretown CHC has a mandatory COVID-19 vaccination policy, as such applicants must be fully vaccinated against Covid-19 and provide proof of vaccinations to be considered for employment. Reasonable accommodation will be considered for persons with medical exemption or other exemptions under the Ontario Human Rights Code.