Office Administration à United States

Marcus Evans, founded in 1983, is a global leader in business intelligence and event marketing. With 49 offices across more than 20 countries, our Summits, Conferences, and Online Events connect C-level decision-makers from 98% of Fortune 1000 companies across industries like healthcare, legal, finance, energy, and more.

We’re seeking a highly organized, detail-oriented, and professional Office Manager to support our Montreal operations. This is a high-visibility position, serving as the operational backbone of our downtown office and providing ongoing support to our satellite offices in Laval and West Island.

This is an in-person role based in our Montreal office.

Key Responsibilities

1.Front Office & Office Operations

• Serve as the first point of contact in the office; greet visitors and maintain a professional and welcoming front-desk experience.
• Answer and direct incoming phone calls.
• Coordinate incoming/outgoing mail and courier deliveries.
• Maintain boardrooms, kitchen, and common areas to ensure cleanliness and organization.
• Monitor and reorder office supplies and consumables (toner, coffee, etc.).
• Track and process purchase orders for office needs; liaise with vendors as required.

2.Administrative & Financial Support

• Track and report daily attendance across departments.
• Generate and maintain sales KPIs and performance dashboards in collaboration with sales leadership.
• Provide light accounts payable support and assist with monthly payroll coordination with the Payroll Manager.
• Process conference contracts, credit card payments, and issue receipts/invoices; enter transactions in internal systems.

3.HR, Recruitment & Onboarding

• Support hiring logistics including scheduling, orientation materials, and onboarding documentation.
• Conduct new hire orientations and administer relevant HR paperwork and systems access (ADP, CRM, phones, email, etc.).
• Act as local liaison for Global Learning & Quality (L&Q) initiatives, helping to coordinate training agendas and assist with execution.
• Coordinate travel, hotel bookings, and meeting room logistics for onboarding and training sessions.

4.Cross-Office Support

• Provide weekly operational support visits to Laval and West Island offices to ensure consistency in standards and issue resolution.

Qualifications

• 2+ year of experience in office administration or similar administrative roles.
• Excellent communication skills in English; French is an asset.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Comfortable with administrative software and systems (e.g., CRM, ADP, internal trackers).
• High attention to detail, strong time management, and the ability to juggle multiple priorities.
• Professional demeanor with strong interpersonal and customer service orientation.
• Energetic, dependable, and able to work independently in a fast-paced environment.

Compensation & Benefits

• Competitive salary range: C$45,000 – C$50,000.
• Comprehensive benefits including health and dental coverage.
• Supportive, collaborative office culture with access to international colleagues and leadership.
• Opportunities for internal development and cross-functional learning.
• Direct impact on operational efficiency and team success.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.