Production/Administrative Assistant to the Artistic Director (Part‑Time — Mostly Remote, Flexib[...]

Pillar Nonprofit Network; Canada; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

A growing arts organization in Canada is seeking a Production/Administrative Assistant to the Artistic Director. This part-time role, mostly remote, is ideal for those who thrive in an organized environment while supporting the arts. Responsibilities include maintaining production archives, coordinating events, and being a liaison with various stakeholders. Candidates should possess strong organizational skills, be tech-savvy, and have a genuine appreciation for theatre. Flexible scheduling makes this opportunity suitable for students or freelancers.

Qualifications

• Strong organizational skills with a love for order.
• Clear communicator in various formats.
• Curious and able to research software solutions.

Responsibilities

• Assist the Artistic Director with various tasks.
• Maintain organization of files and production archives.
• Coordinate auditions and meetings smoothly.
• Support operations during events and performances.

Skills

Organizational skills

Communication skills

Tech-savviness

Project coordination

Tools

Microsoft Office

Google Workspace

Social media platforms

Job description

Production/Administrative Assistant to the Artistic Director (Part‑Time — Mostly Remote, Flexible Hours)

Position Title:

Production/Administrative Assistant to the Artistic Director (Part‑Time — Mostly Remote, Flexible Hours)

Do you love theatre, spreadsheets, and making magic happen behind the scenes? We do too. Join our growing company as the Production Assistant to the Artistic Director — a small-but-mighty role where organization meets creativity. You’ll be the calm in the chaos, the keeper of crucial lists, and the friendly voice that keeps productions moving forward. If you enjoy juggling projects, connecting with people, and helping artists shine, read on!

Why this job is fun

• Work with artists, volunteers, donors, and community partners to bring live performance to life.
• Flexible, mostly remote schedule — great for students or freelancers.
• Be part of a company on the rise: your systems and ideas will make a real impact.
• A mix of administrative puzzles, creative problem-solving, and occasional backstage action.

What you’ll do (aka the role)

• Right hand to the Artistic Director.
• Keep our files, records, and production archives tidy, searchable, and delightfully organized.
• Hunt down and recommend software/tools to manage donor, personnel, and production tracking — be our tech scout.
• Coordinate auditions, rehearsals, and creative-team meetings with a smile (even if via Zoom).
• Help plan logistics for events, fundraisers, and community programs — from timelines to snack runs.
• Support front-of-house and day-of operations during performance runs when needed.
• Act as a friendly liaison for the Artistic Director with volunteers, donors, collaborators, and stakeholders.
• Produce tax receipts and thank-you letters that actually make people feel appreciated.
• Update website content and help with box office administration as needed.
• Pitch in on special projects and initiatives — no two days are the same.

Who you are

• Organized to the core — you love a well-labeled folder and a reliable checklist.
• Possess a sense of urgency. You like to get things done.
• Curious and tech-savvy enough to research and compare software solutions.
• A clear, confident communicator in email, text, and face-to-face chats.
• Comfortable with Microsoft Office or Google Workspace and social media platforms (Facebook, Instagram, TikTok).
• You genuinely appreciate theatre and the performing arts — backstage stories welcome.

Logistics

• Part‑time, hours vary with project timelines.
• Mostly remote, with occasional in‑person needs for rehearsals, events, or meetings.
• Flexible schedule: this role grows and adapts as our company does.

How to apply

Send to [e-mail] a brief cover note telling us why you’d be perfect for this role, a résumé, and one example of an organizational system or tool you’ve used (or would love to try).

Bring your enthusiasm, your love of order, and your theatre heart — we’ll bring the scripts.

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