Executive Assistant jobs in Canada

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Job Title: Executive Assistant with Project Management Expertise

Location: Riverside, CA

About Us:

Athena is an innovative and dynamic organization at the forefront of fertilizer manufacturing, excelling in research and development, product innovation, and market-leading solutions. We are seeking an exceptional Executive Assistant with robust project management expertise to support our Chief Product Officer (CPO) in managing a diverse range of strategic initiatives and daily operations.

Job Overview:

The ideal candidate is a proactive problem-solver with exceptional communication skills, keen attention to detail, and a strong ability to manage multiple priorities in a fast-paced environment. This role blends traditional executive assistant responsibilities with a focus on project management, ensuring seamless execution of the CPO’s vision and objectives.

Job Description and Responsibilities:

The job duties include, but are not limited to:

Executive Support

• Manage the CPO’s calendar, prioritize and coordinate meetings, and prepare relevant materials.
• Act as a key point of contact for internal and external communications on behalf of the CPO.
• Handle correspondence, prepare reports, and oversee day-to-day administrative needs.

Project Management

• Track and manage timelines, deliverables, and outcomes for major projects spanning research and development, product development, IT systems, compliance, and quality control.
• Collaborate with cross-functional teams to ensure projects align with the company’s strategic objectives.
• Provide regular updates and proactively flag potential issues or delays.
• Follow up with stakeholders to ensure adherence to project timelines.

Strategic Alignment

• Support the alignment of sales and marketing teams, compliance initiatives, and product lines with overarching company goals.
• Participate in high-level strategic planning meetings, capturing action items and ensuring follow-through.
• Conduct research and synthesize information to support informed decision-making.

Communication & Coordination

• Serve as a liaison between the CPO and various departments, fostering clear and effective communication.
• Communicate with customers and suppliers regarding specific project tasks.
• Coordinate travel arrangements and facilitate smooth transitions between professional and personal commitments.
• Ensure preparation for board meetings, team travel, and other leadership activities.

Documentation & Organization

• Maintain organized records, project documentation, and digital files.
• Develop and refine systems to improve workflow and increase efficiency.

Qualifications:

• Bachelor's degree in project management, business administration, or related field
• Proven experience as an executive assistant, preferably with a project management focus.
• Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Excellent written and verbal communication skills, including the ability to draft professional correspondence and reports.
• Proficiency with project management tools, Google Workspace, and systems like Airtable and Asana.
• High level of discretion and professionalism when handling sensitive information.

Preferred Skills:

• Background in supporting leadership within R&D, technology, or product-driven organizations.
• Familiarity with automation, AI systems, and tools for business intelligence.
• Ability to anticipate needs and independently resolve challenges.
• Excellent organizational and time management skills
• Attention to detail and ability to work independently

Aside from a benefits package that is a cut above the rest, you will gain access to an award-winning company culture. Want to see for yourself?

With Athena, you will gain access to:

• Medical
• Vision
• Work life balance Paid time off (PTO)
• Company Paid Life Insurance
• Supplement Insurance
• Competitive salary based on experience

The Athena Ag. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.