Executive Assistant, PDMS-Design

Autodesk; Montreal; Hybrid; CAD 101,000 - 175,000; Full time

Job summary

A leading software company in Montreal is seeking a proactive Executive Assistant to support the VP of PDMS-Design. The role involves managing calendars, coordinating travel, and collaborating with the leadership team. Ideal candidates have 5-7 years of experience in a high-paced, multinational environment and must be proficient in various business applications. This role offers a competitive compensation package, up to $126,500, based on experience.

Benefits

Health benefits

Competitive salary

Flexible work arrangements

Qualifications

• 5-7 years’ experience supporting senior executives in a fast-paced environment.
• Exceptional time management, organizational, and multitasking skills.
• Strong communications skills in English, written and verbal.

Responsibilities

• Manage calendars and coordinate travel arrangements.
• Track executive expenses and generate expense reports.
• Collaborate with leadership team to prepare meeting materials.

Skills

Time management

Organizational skills

Multitasking

Communication

Proficiency in Microsoft Office Suite

Tech-savviness

Tools

Slack

Microsoft Teams

Microsoft SharePoint

Job description

Job Requisition ID #25WD93787

The French translation can be found below!/La traduction en français se trouve plus bas!

Position Overview

We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the VP of PDMS-Design. Additional admin support — you’ll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

Preference for candidates in Boston, MA to work hybrid/remote from our Boston office.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
• Collaborate with the leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
• Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
• Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
• May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
• Support executive and leadership offsites, with availability for international travel up to 20%
• Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
• Raise purchase orders, verify invoices, and process payments for CW costs and expenses
• Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
• May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management

Minimum Qualifications

• 5-7 years’ experience supporting senior executives in a fast-paced, multinational environment
• Exceptional time management, organizational, and multitasking skills. Understanding that this job is not typical 9-5.
• Willing to adapt to a rapidly changing environment and new processes and responsibilities
• Proven ability to work under pressure, communicate effectively, and meet deadlines
• Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint and Copilot
• Not afraid of AI tools and can proficiently use them. Tech savvy
• Strong interpersonal and written/verbal communication skills in English
• Able and willing to travel to events or internal meetings, locally and internationally as required
• Due to our globally distributed team, you may occasionally work outside of normal business hours
• Discreet and experienced in handling sensitive and confidential information

The Ideal Candidate

• Takes initiative and is a self-starter who thrives with minimal supervision
• Excels at managing complex projects and delivering results both independently and collaboratively
• Enjoys building positive working relationships across all levels and geographies
• Highly organized, detail-driven, and capable of juggling multiple responsibilities
• Embraces change, learns quickly, and adapts well to dynamic environments
• Understands the value of integrity and honesty in the workplace and takes ownership of their work

About Autodesk Product Development and Manufacturing Solutions

Autodesk gives you the power to make anything. If you’ve ever driven a modern car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you’ve experienced something amazing that was designed and made with Autodesk software. The Autodesk Product Design and Manufacturing Solutions (PDMS) portfolio focuses on the product development lifecycle — from design and validation to production engineering, manufacturing execution, and operations. We develop the tools that help millions of professionals and students around the world design and make great products.

Learn More

About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.

We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Benefits

From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting the benefits page at benefits.autodesk.com.

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. For U.S.-based roles, we expect a starting base salary between $73,400 and $126,500. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Equal Employment Opportunity

At Autodesk, we are building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.

Diversity & Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging

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