Executive Assistant

IAPMO; Canada; On-site; CAD 68,000 - 89,000; Full time

Job summary

A global certification organization is seeking an Executive Assistant to support the CEO and leadership teams. The ideal candidate will have over 5 years of executive support experience and exceptional proficiency in Microsoft Office. Responsibilities include managing complex calendars, coordinating travel, and facilitating meetings. This role offers a front-row view into executive leadership and the chance to contribute meaningfully to organizational success. Salary range is between $68,900 and $88,800.

Benefits

14 paid holidays

10 vacation days annually

100% employer-paid health coverage

5% 401(k) match

On-site game room

Qualifications

• 5+ years in executive support or similar high-level administrative role.
• Expert proficiency in Microsoft Office Suite.
• Strong organizational and time-management abilities.

Responsibilities

• Keep complex calendars aligned and optimized.
• Coordinate domestic and international travel.
• Plan and facilitate executive meetings and capture critical action items.

Skills

Executive support experience

Proficiency in Microsoft Office Suite

Exceptional communication skills

Strong organizational abilities

Proactive problem-solving

Job description

Join a Mission-Driven Organization Making a Global Impact

At the International Association of Plumbing & Mechanical Officials (IAPMO®), we are more than an industry leader — we are a global community of experts working to protect public health, through our certification, testing, and advocacy efforts. We drive innovation and advance modern sanitation methods worldwide.

If you’re passionate about meaningful work and want to be part of a forward-thinking organization, we’d love to meet you!

Why You’ll Love Working at IAPMO

• 14 paid holidays
• 10 vacation days annually (from Day 1, with rollover)
• 15 sick days per year (with rollover)
• 100% employer-paid health, dental, life, and AD&D coverage for you and your dependents
• 5% 401(k) match + 8% profit sharing
• Childcare subsidies up to 60% through KinderCare
• Smart casual dress code
• Wellness and mental health support through IAPMO Cares
• Affordable gym memberships through Fitness Your Way
• Employee appreciation events & annual Health Expo
• On-site game room (ping pong, pool, darts, lounge area to work or relax)
• …and so much more!

About the role: Executive Assistant

We’re seeking a trusted business partner who thrives at the center of it all. As our Executive Assistant, you’ll work side‑by‑side with our CEO and Executive & Legal Teams, ensuring operations run seamlessly and strategic initiatives stay on track. You’ll have a front‑row view into leadership priorities and play a vital role in enabling decision‑makers to lead effectively.

This role is perfect for someone who understands the rhythm of executive leadership — someone who anticipates needs, communicates with clarity, and builds strong relationships across the organization. You’ll serve as the glue that connects people, information, and priorities, helping accelerate progress and protect the time and focus of our busiest leaders.

By stepping into this role, you’ll be an influential contributor to our mission and momentum. You’ll gain insight into the organization at the highest level and the chance to make meaningful contributions every single day. We value initiative, collaboration, and people who take pride in delivering exceptional work.

YOU WILL!

• Keep complex calendars aligned and optimized — continuously thinking ahead to prevent conflicts and delays.
• Coordinate domestic and international travel with flawless logistics and timely itineraries.
• Plan, schedule, and facilitate executive and cross‑functional meetings, including drafting agendas and capturing critical action items.
• Prepare, refine, and format high‑quality presentations, board materials, reports, and executive communications.
• Support legal and departmental operations, including contract organization, approvals routing, signature coordination, and record maintenance.
• Work closely with leaders to manage projects, track follow‑through, and ensure deadlines are met.
• Maintain trust at the highest level by handling sensitive information with care and confidentiality.
• Build meaningful working relationships with employees, partners, and external stakeholders — representing the office of the CEO with professionalism and polish.
• Identify opportunities to streamline workflows and implement smarter systems that help the organization operate more efficiently.

What Makes a Strong Candidate

5+ years in executive support or similar high‑level administrative role.

• Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and comfort with modern productivity tools including AI assistants like Copilot.
• Exceptional written and verbal communication skills — clarity, accuracy, and a sharp attention to detail.
• Strong organizational and time‑management abilities, with the judgment to balance urgent needs with long‑term priorities.
• A proactive, solutions‑oriented thinker who remains composed under pressure and adapts quickly to shifting priorities.
• A relationship‑builder with a poised, approachable leadership presence.
• A commitment to continuous improvement — always seeking ways to elevate your craft and support the team.

Salary: $68,900 - $88,800