Executive Assistant

IIQAF; Windsor; Hybrid; CAD 50,000 - 78,000; Full time

Job summary

A global services company in Windsor is seeking a highly organized Executive Assistant to provide administrative support to senior leadership. The ideal candidate should excel in calendar management, travel coordination, and handling confidential information. This role is critical for ensuring effective communication across departments. Competitive salary range is offered, along with opportunities for career growth and professional development. Join a supportive work environment focused on excellence.

Benefits

Competitive salary and benefits package

Career growth opportunities

Supportive work environment

Qualifications

• Proven experience as an Executive Assistant or Administrative Assistant.
• Strong proficiency in Microsoft Office suite.
• Excellent organizational, time management, and multitasking skills.

Responsibilities

• Provide direct executive support to CEO and senior management.
• Manage calendars, appointments, and executive schedules.
• Coordinate domestic and international travel arrangements.

Skills

Calendar management

Executive scheduling

Travel coordination

Confidential administrative support

Multitasking

Communication skills

Education

Diploma or Bachelor’s degree in Business Administration or Office Management

Tools

Microsoft Office

Calendar management tools

CRM systems

Job description

Location: Canada (On-site / Hybrid / Remote)
Job Type: Full-time
Industry: Hospital / Health Care / Administration

About Us:

The IIQAF Group of Companies is a global leader in providing services in the Hospitality, Information Technology, Tourism, Insurance, Education, Manpower Supply and Health Care Industries. Established in 1986, the company has grown to become a major player in the international market, with operations in the UK, Canada, Singapore, and GCC

Job Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and executive support to senior leadership. The ideal candidate will have strong experience in calendar management, executive scheduling, travel coordination, meeting preparation, and confidential administrative support. This role is critical in ensuring smooth day-to-day operations and effective communication across departments.

Key Responsibilities:

• Provide direct executive support to CEO, Director, or Senior Management
• Manage calendars, appointments, meetings, and executive schedules
• Coordinate domestic and international travel arrangements
• Prepare reports, presentations, correspondence, and meeting agendas
• Handle confidential information with professionalism and discretion
• Act as a liaison between executives, internal teams, and external stakeholders
• Manage emails, phone calls, and executive communications
• Assist with office administration, document management, and record keeping
• Support project coordination and follow-up on action items
• Ensure deadlines are met and priorities are well organized

Required Skills & Qualifications:

• Proven experience as an Executive Assistant or Administrative Assistant
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational, time management, and multitasking skills
• Outstanding written and verbal communication skills
• Ability to work independently and in a fast-paced environment
• High attention to detail and problem-solving skills
• Professional demeanor with strong interpersonal skills

Preferred Qualifications:

• Diploma or Bachelor’s degree in Business Administration or Office Management
• Experience supporting C-level executives
• Knowledge of Canadian business practices
• Experience with calendar management tools and CRM systems

Why Join Us:

• Competitive salary and benefits package
• Career growth and professional development opportunities
• Supportive and collaborative work environment
• Opportunity to work with senior leadership

Pay: CAD 50,000.00 - CAD 78,000.00 per year