Executive Assistant

Dentons; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A global law firm is seeking an experienced Executive Assistant to support the Chief Clients and Markets Officer. This hybrid role requires exceptional attention to detail, proficiency in Microsoft Office, and the ability to manage multiple priorities effectively. With a focus on strategic operations and communication, the role offers a dynamic working environment within a reputable firm known for its people and community commitment. Join a team that values your contribution as a trusted advisor to leadership.

Benefits

Comprehensive total rewards package

Flexible benefits aligned to core values

Professional development programs

Qualifications

• Minimum 5 years of experience as an Executive Assistant, preferably in a law firm.
• Advanced proficiency in Microsoft Office Suite.
• Exceptional organizational and communication skills.

Responsibilities

• Manage complex calendars and schedule appointments.
• Prepare and edit correspondence and presentations.
• Assist with travel arrangements and expense reports.

Skills

Attention to detail

Communication skills

Problem-solving abilities

Technological proficiency

Organizational skills

Education

Bachelor's degree or equivalent education

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Dentons is designed to be different. Our Firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada's Top 100 Employers (2026), Canada's Top Employers for Young People (2025), and Canada's Best Diversity Employers (2025).

This role is an opportunity for you to join Canada's Global Law Firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION OVERVIEW

Dentons Canada is seeking a highly organized, proactive, and professional who’s looking to be more than an Executive Assistant. While the role itself is grounded in executive support, equally important is the support this role provides to the operations of the Clients & Markets department. Supporting our Chief Clients and Markets Officer (CCMO), this role will ensure the efficient operation of the executives' office and supporting their strategic initiatives within the Firm. The successful candidate will demonstrate exceptional attention to detail, discretion, extremely savvy with technology, a curious mindset, and the ability to manage multiple priorities in a fast-paced legal environment.

The hours of work are from 9:00 am to 5:00 pm, however, due to the nature of the role some pre-authorized overtime and flexibility in core hours may be required. This role is a hybrid position requiring some in‑office presence.

KEY RESPONSIBILITIES

Core Mandate

• Serve as a trusted advisor to the CCMO, managing complex calendars, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of tasks.
• Prepare, review, and edit correspondence, presentations, reports, and other documents. This requires above average PowerPoint, excel, and word skills.
• Organize and coordinate internal and external meetings, including logistics, agendas, materials, and follow‑up actions.
• Serve as a liaison between the CCMO and internal/external stakeholders, always maintaining professionalism and confidentiality.
• Assist with travel arrangements, expense reports, and other administrative tasks, for the CCMO and the department.

Department Operations

• Manage the marketing department’s operational processes, including organizing and coordinating department and leadership meetings, preparing agendas, and assembling necessary materials.
• Support department project management activities, including tracking deliverables, deadlines, and action items for key initiatives led by the CCMO and the Clients & Markets department.
• Stay informed about emerging technologies, including artificial intelligence, and support the department in leveraging these tools to increase efficiency and streamline job tasks.
• Maintain and update filing systems, databases, and records in accordance with Firm policies.
• Handle sensitive information with discretion and maintain the highest level of confidentiality.

Skills and Mindset

• Demonstrates a strategic mindset by identifying patterns, making connections across different functions, and anticipating potential impacts, even without direct responsibility for developing strategy.
• Recognizes the importance of proactive follow‑up and active engagement to obtain information and responses from cross‑functional teams.
• Possesses strong quantitative skills and is comfortable working with numbers, spreadsheets, and dashboards; able to verify data accuracy, ask insightful questions about metrics, and present data in a clear and accessible manner to non‑technical audiences.

QUALIFICATIONS

• Minimum 5 years of experience as an Executive Assistant, preferably supporting senior leadership in a law firm or professional services environment; equivalent experience in a project management type role considered.
• Bachelor's degree is preferred or equivalent combination of education and experience. Post‑secondary education in business administration or a related field is an asset.
• Technically savvy and curious about new technologies.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Advanced proficiency with collaboration tools such as Microsoft Teams.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Strong attention to detail and problem‑solving abilities.
• Demonstrated discretion and professionalism in handling confidential information.
• Demonstrated commitment to privacy and ethical conduct.

We thank all applicants for their interest; only those selected for an interview will be contacted.

At Dentons we are committed to offering equitable and competitive pay, aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Note: Availability of the benefits and perks may be subject to your location and employment type and may have certain eligibility requirements. Dentons reserves the right to alter these programs and offerings in whole or in part at any time without advance notice.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward‑thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 15 consecutive years (2011‑2025), as well as one of Canada’s Top Employers for Young People (2025) for the eighth time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier‑free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at [e-mail].