Security Administrative Assistant

Black & McDonald; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

A leading facilities management company in Toronto is seeking a Security Administrative Assistant responsible for handling administrative tasks including entering timesheets, processing expenses, and assisting with proposal preparation. The ideal candidate should have 5 years of experience in an administrative role and proficiency in MS Office applications. Salary for this position is between $50,000 and $55,000 annually, with additional benefits like insurance and career development programs.

Benefits

Group insurance benefits

Pension plan

Annual discretionary bonus

Career development programs

Qualifications

• 5 years of experience in an administrative role.
• Experience as a security administrative in the construction sector is considered an asset.
• Proficiency in meeting deadlines and working under pressure.

Responsibilities

• Enter timesheets and process expenses.
• Assist in proposal preparation and manage purchase orders.
• Maintain reports from manual and electronic files.

Skills

Communication

Customer Focus

Teamwork

Organization and time management

Multitasking

Education

High School Diploma

Degree in Office Administration or related

Tools

MS Office (Word, Excel, Project)

JD Edwards or Oracle-based ERP system

Job description

SECURITY ADMINISTRATIVE ASSISTANT

Toronto, ON

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Security Administrative Assistant is located downtown Toronto and typically reports directly to the Security Supervisor. Duties and responsibilities include but are not limited to:

• Entering timesheets
• Processing expenses
• Assisting in Proposal Preparation
• Purchase orders
• Ordering material and supplies
• Document controls
• Change order controls
• Requesting subcontractor PO’s from legal department
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Order office supplies, service office equipment and arrange for servicing in the case of major repairs
• Other duties as required

COMPETENCY REQUIREMENTS

• Communicates Effectively
• Customer Focus
• Holds Self and Others Accountable
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• High School Diploma
• Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

• 5 years in an office environment in an administrative role Experience as a security administrative in the construction sector considered an asset

Proficient knowledge and understanding of:

• Organization and time management
• Work well under pressure
• Meet all deadlines
• Ability to multitask
• MS Office (Word, Excel, Project)
• Strong Excel and JD Edwards or an Oracle-based ERP system considered an asset

The expected salary range for this role is between $50,000 - $55,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.