Administrative Assistant

Listuguj; Listuguj; On-site; CAD 40,000 - 60,000; Full time

Job summary

A local community organization is seeking an Administrative Assistant to ensure smooth operations for the Chipper Operation. The role involves managing invoices, direct communication with inquiries, and maintaining confidential records. Candidates should hold a high school diploma and a post-secondary degree in business administration, with at least three years of relevant experience. Proficiency in Microsoft Office and Simply Accounting is essential. Deadline for applications is February 26, 2026.

Qualifications

• High School diploma or its equivalent (GED) and a post-secondary degree or diploma in business administration required.
• Three years of experience in a similar position required.
• Must pass a criminal background/Vulnerable Sector check.

Responsibilities

• Control confidential information including payroll records.
• Utilize word processing for developing operational reports.
• Complete invoices for the Chipper operation.
• Prepare financial statements using accounting software.
• Direct and reply to phone/email inquiries.
• Update employee attendance information.
• Facilitate purchasing of office supplies.
• Administer petty cash for the Chipper operation.

Skills

Independent work

Proficient in Microsoft Office

Simply Accounting

Spreadsheet development and interpretation

Education

High School diploma or GED

Post-secondary degree or diploma in business administration

Job description

Title: Administrative Assistant

Start Date: March 2026

Term: Fulltime

Accountable to: LMG Chipping General Manager

Summary of Function

The Administrative Assistant is integral to the continuous operations of the Chipper Operation. The Administrative Assistant is responsible to submit all invoices concerning the Chipper Operation to the appropriate parties. In addition, the Administrative Assistant is tasked with greeting visitors, answering and directing phone calls as well as preparing an assortment of reports regarding the operation of the Chipper.

Job Duties

• Responsible to control confidential information including payroll records as required.
• Utilizes word processing as well as other computer programs for the development of operational reports.
• Completes invoices receipts for the Chipper operation (for payment).
• Prepares financial statements using accounting software.
• Directs and replies to phone and email inquiries.
• Ensures the updating of employee attendance information.
• Facilitates the purchasing of office supplies when applicable.
• Codes and files financial information on the Chipper operation according to financial procedures.
• Responsible for administering petty cash for the Chipper operation.
• Other tasks as required.
• For a complete job description please contact: [e-mail]

Requirements

• High School diploma or its equivalent (GED) and a post-secondary degree or diploma in business administration would be required.
• Three (3) years of experience in a similar position would be required.
• Must work independently.
• Must be proficient in Microsoft Office and Simply Accounting.
• Must be able to develop and interpret various spreadsheets.
• Ability to pass a criminal background/Vulnerable Sector check.

Submit Confidential Applications, Resumes and References to:

LMG Human Resources

17 Riverside West,

Listuguj (Quebec) G0C 2R0

[e-mail]

DEADLINE FOR APPLICATION IS CLOSE OF BUSINESS

Thursday February 26, 2026