Office Supervisor jobs in United States

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the accounts payable (AP) department, ensuring timely payments to suppliers, monitoring the complete payable cycle, and maintaining the integrity of related documents. The role also involves managing team members.

1. Ensure that all supplier invoices are received and booked into the system promptly.
2. Pay vendors on time by monitoring discounts, verifying federal ID numbers, scheduling and preparing checks, resolving discrepancies related to purchase orders, contracts, invoices, or payments; ensuring credits are received for outstanding memos; issuing stop-payments or amendments to purchase orders.
3. Maintain accounting ledgers by verifying and posting account transactions.
4. Initiate improvements in the AP cycle and processes.
5. Supervise team members, ensuring proper delegation of duties and responsibilities.
6. Verify vendor accounts through reconciliation of monthly statements. Enter or update vendor information as needed.
7. Report on Input VAT to avoid penalties due to late booking of taxable invoices.
8. Ensure accurate document preparation and records management related to the AP function.
9. Handle various payment sources including bank transactions, cash, checks, and others.
10. Protect the organization's value by maintaining confidentiality of information.
11. Perform any other ad hoc responsibilities to support business and operational needs.
12. Manage high transaction volumes efficiently.
13. Contribute to continuous improvement initiatives.
14. Utilize advanced Excel skills.
15. Manage and lead the team effectively.
16. Maintain awareness of UAE laws, regulations, and the business environment.

Experience in accounting and related knowledge.

• Working knowledge of medium-sized accounting software (e.g., Peachtree, Horizon).
• Valid driving license.

Employee Level: Manager

Signature: __________ Date: __________

Business Unit: GBU Energy Solutions

Division: ESI AMEA - GCC & Pak - UAE

Legal Entity: ENGIE Cofely Energy Services LLC