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Principal Secretary
Job summary
A leading educational institution in Dubai seeks a dedicated Principal Secretary to manage the calendar and perform executive secretarial functions. Candidates must be people-oriented, highly organized, and able to multitask effectively. Familiarity with KHDA regulations is essential, and prior experience in a similar role is preferred. The successful applicant should be immediately available to join. This role requires handling of confidential records and preparation of documentation for the Principal.
Qualifications
- Candidates should be well-versed with KHDA regulations and inspection frameworks.
- Prior experience in a similar role is preferred.
- Must be immediately available to join.
Responsibilities
- Perform executive secretarial functions for the Principal.
- Manage the calendar of appointments for the Principal.
- Organize meetings and prepare necessary materials.
- Draft minutes of meetings in final document format.
- Maintain complex and confidential records.
Skills
Tools
We are looking for a smart and vibrant candidate one that is people oriented can multitask understands secretarial duties and is highly organized. The PrincipalSecretary has to complete work in a timely manner to meet deadlines while managing the calendar and events. She should be well versed with KHDA regulations and inspection frameworks.
- Performs executive secretarial functions for school Principal;
- Uses a variety of automated systems equipment to produce such materials as correspondence reports contracts specifications and/or other data;
- Uses computer applications such as spreadsheets word processing calendar email and database software in performing work assignments;
- Maintains calendar of appointments for the Principal ensuring the Principal is apprised of all appointments and changes as well as matters requiring immediate attention;
- Takes notes of minutes of meetings or hearings and prepares them to be in final document format;
- Answers telephone and responds to requested information and/or refers inquiries to the appropriate party;
- Arranges appointments and meetings and prepares materials for them;
- Compiles a variety of data to be used as a basis for reports and prepares reports or statements;
- Maintains files for the Principal ensuring that material is properly marked and accessible for immediate use by the Principal;
- Performs responsible clerical work in the maintenance of complex and confidential records and files
- Opens sorts and screens incoming mail and answers routine correspondence; routes remainder to the appropriate party;
Candidates with prior experience working in a similar role iand immediately avaialble to join is preferred. Please apply with your detailed resume.
Staff IC
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.