Executive Secretary

MENA-Water; Sharjah; On-site; AED 120,000 - 200,000; Full time

Job summary

A regional water management company in Sharjah is seeking a professional for executive support, including arranging meetings and handling travel. The role requires excellent communication in English and Arabic, strong organizational skills, and experience in the UAE or GCC. Candidates should be pleasant, with a focus on detail and documentation management. Salary is competitively set between AED 4,000 to 5,000 per month, with additional language skills considered advantageous.

Qualifications

• Excellent oral and written skills in English and Arabic.
• Experience in supporting executives and managing documentation.
• Ability to organize and manage meetings effectively.

Responsibilities

• Arrange board meetings and presentations.
• Manage travel arrangements for executives.
• Prepare and distribute meeting agendas and minutes.
• Follow up on reports from department managers.
• Handle client visits and company events.
• Maintain electronic and hard copy files.

Skills

English proficiency

Arabic proficiency

Strong computer skills

Organizational skills

Pleasant attitude

Document control

Meeting management

Clerical support

Experience in UAE and GCC

Tools

ERP system

MS Office

Job description

Essential Duties And Responsibilities

• Ability to arrange board of directors meetings & presentations.
• Ability to manage travel arrangements.
• Able to prepare correspondence reports / Emails.
• Create, transcribe, and distribute meeting agendas and minutes.
• Following up on the required report from the department managers.
• Answer telephones and handle them in an appropriate manner.
• Meet & greet clients and company visitors.
• Planning/arranging company events if necessary.
• Taking/preparing minutes of board meetings, sales meetings, etc.
• Maintaining files for both electronic and hard copies of all necessary documents.

Skills

• Excellent oral and written English & Arabic skills are absolutely required; additional language skills are an advantage, especially in French and German.
• Strong Computer skills (ERP system, MS office).
• Good organizational skills.
• Pleasant, correct & welcoming attitude.
• Document control and Record maintenance skills.
• Managing & organizing meetings, reporting, and Interpersonal skills.
• Secretarial, clerical and administrative support.
• Having a working experience in UAE and other GCC countries.

Salary Budget: AED 4,000 – 5,000 per month