Receptionist Secretary

ASMA ALI ALMESSABI ADVOCATES AND LEGAL CONSULTANTS; Dubai; On-site; AED 50,000 - 70,000; Full time

Job summary

A legal consultancy firm in Dubai is seeking a Front Desk Officer to manage phone and email communications, schedule meetings, and maintain office records. Candidates should have excellent communication skills, knowledge of basic legal terminology, and be proficient in MS Office. This role requires multitasking and a professional demeanor when interacting with clients. Experience in handling confidential information is a plus, with a focus on supporting daily office operations effectively.

Qualifications

• Strong communication skills and professional client interaction are essential.
• Ability to handle confidential information and multitask effectively.
• Familiarity with basic legal terminology is preferred.

Responsibilities

• Answer phone calls and emails swiftly and professionally.
• Schedule meetings and appointments for the office.
• Prepare, organize documents, and maintain office records.
• Support daily office operations to ensure efficiency.
• Welcome visitors and clients to the office.
• Handle basic data entry and generate reports as needed.

Skills

Front desk management

Phone handling & appointment scheduling

Filing and organizing documents

Good communication skills

Time management

Attention to detail

MS Office (Word, Excel, Outlook)

Multitasking

Basic legal terminology knowledge

Handling confidential information

Job description

Main Duties:

• Answer phone calls and emails
• Schedule meetings and appointments
• Prepare and organize documents
• Maintain office records and files
• Support daily office operations
• Welcome visitors and clients
• Handle basic data entry and reports

Skills

• Front desk management
• Phone handling & appointment scheduling
• Filing and organizing documents
• Basic legal terminology knowledge
• Handling confidential information
• Preparing simple letters/emails
• Good communication skills
• Professional client interaction
• MS Office (Word, Excel, Outlook)
• Typing skills
• Attention to detail
• Time management
• Multitasking
• Ability to stay calm under pressure
• Basic billing or bookkeeping (optional)