Principal Secretary

Gamma Holdings.; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading educational institution in Dubai seeks a dedicated Principal Secretary to manage the calendar and perform executive secretarial functions. Candidates must be people-oriented, highly organized, and able to multitask effectively. Familiarity with KHDA regulations is essential, and prior experience in a similar role is preferred. The successful applicant should be immediately available to join. This role requires handling of confidential records and preparation of documentation for the Principal.

Qualifications

• Candidates should be well-versed with KHDA regulations and inspection frameworks.
• Prior experience in a similar role is preferred.
• Must be immediately available to join.

Responsibilities

• Perform executive secretarial functions for the Principal.
• Manage the calendar of appointments for the Principal.
• Organize meetings and prepare necessary materials.
• Draft minutes of meetings in final document format.
• Maintain complex and confidential records.

Skills

Organizational skills

People-oriented

Multitasking

Secretarial duties understanding

Tools

Spreadsheets

Word processing

Email software

Database software

Job description

We are looking for a smart and vibrant candidate one that is people oriented can multitask understands secretarial duties and is highly organized. The PrincipalSecretary has to complete work in a timely manner to meet deadlines while managing the calendar and events. She should be well versed with KHDA regulations and inspection frameworks.

• Performs executive secretarial functions for school Principal;
• Uses a variety of automated systems equipment to produce such materials as correspondence reports contracts specifications and/or other data;
• Uses computer applications such as spreadsheets word processing calendar email and database software in performing work assignments;
• Maintains calendar of appointments for the Principal ensuring the Principal is apprised of all appointments and changes as well as matters requiring immediate attention;
• Takes notes of minutes of meetings or hearings and prepares them to be in final document format;
• Answers telephone and responds to requested information and/or refers inquiries to the appropriate party;
• Arranges appointments and meetings and prepares materials for them;
• Compiles a variety of data to be used as a basis for reports and prepares reports or statements;
• Maintains files for the Principal ensuring that material is properly marked and accessible for immediate use by the Principal;
• Performs responsible clerical work in the maintenance of complex and confidential records and files
• Opens sorts and screens incoming mail and answers routine correspondence; routes remainder to the appropriate party;

Candidates with prior experience working in a similar role iand immediately avaialble to join is preferred. Please apply with your detailed resume.

Required Experience

Staff IC