Legal Secretary jobs in United Arab Emirates

Job Purpose

Provides professional administrative support to the Legal Department to ensure smooth day-to-day operations. This includes, but is not limited to, communication, meetings, contracts, invoice verification, visa & travel arrangements, presentations, etc., all to be carried out with utmost confidentiality and professionalism in line with company policies and procedures.

Ensures timely execution and thorough follow-up on all tasks assigned, whilst maintaining a professional and positive representation of the company.

Key Result Responsibilities

1. Provides administrative support for the legal department's daily activities; manages various administrative and support duties to ensure efficiency and smooth workflow.

2. Maintains a positive and professional image in all communications, whether in person, via telephone, or through written/electronic correspondence.

3. Interacts internally with all company departments and externally with clients, government authorities, suppliers, vendors, contractors, consultants, tenants, etc.

4. Manages the administration of agreements, contracts, briefings, tenancy contracts, etc., ensuring they are drafted, reviewed by the legal department, and executed timely and effectively to meet work needs. Assists the Legal Department with activities such as reviewing contracts, updating litigation reports, processing invoices, translation, and maintaining the filing system.

5. Handles sensitive and confidential information related to company resolutions, agreements, contracts, and legal cases with discretion.

Additional Responsibilities

1. Verifies financial reports, invoices, and payments prior to GM’s final approval and signature.

2. Prepares a list of accommodation staff tenants and coordinates with Finance/Payroll to ensure rental charges are deducted from salaries monthly.

3. Coordinates meetings, including arrangements, agendas, venues, communication, and minutes.

4. Handles travel arrangements and visas for the GM’s guests with professionalism and confidentiality.

5. Collaborates with other departments to organize and coordinate the company’s main events and gatherings.

6. Maintains an accurate and up-to-date database of contacts, records, contracts, files, and reports accessible to authorized personnel.

Note: The role is not exhaustive, and duties may be added as necessary.

Profile Description

Qualifications

• Bachelor’s degree in Management/Business Administration or equivalent.
• Diploma in Office Management/Secretarial Skills from a recognized institution is acceptable with relevant experience.
• Understanding of basic legal terminology and contractual language.
• Proficient in Microsoft Office, internet, and web search.
• Fluent in English and Arabic.

Work Experience

• Fresh graduates may be considered if they meet the required competencies.
• Minimum of 2 years of experience in administrative, secretarial, or coordination roles in any service industry.
• Excellent communication skills, both verbal and written, with high accuracy.
• Ability to interact professionally with top executives, seniors, and subordinates.
• Strong organizational and time management skills in dynamic environments.
• Reliable, self-motivated, takes ownership, energetic, and enthusiastic.
• Well-spoken, patient, and able to maintain composure.
• Good judgment, problem-solving, and decision-making skills.
• Team player with a good understanding of supporting team objectives.
• Proven ability to work efficiently with data, records, and resources.
• Multi-tasker with high attention to detail.
• Capable of working under pressure.
• Technical skills and interpersonal abilities to support company goals.
• Ability to contribute to and meet KPIs.