Executive Assistant

Genius HRTech Limited; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading HR technology company in Dubai is seeking an efficient and reliable Executive Assistant to support its executive team. The ideal candidate should possess strong organizational skills and the ability to handle various tasks, including administrative support, communication management, project coordination, and travel arrangements. A minimum of 3-5 years' experience in administrative roles and a Bachelor's degree are required for this position. Candidates must demonstrate professionalism, discretion, and proficiency in tools like Google Workspace and Microsoft Office Suite.

Qualifications

• Minimum of 3-5 years of experience in an administrative role.

Responsibilities

• Provide high-level administrative support to executives.
• Handle confidential information with discretion.
• Act as the first point of contact for executives.
• Prepare reports and presentations for executives.
• Organize meetings, conferences, and events.
• Assist with special projects and deadlines.
• Organize travel arrangements for executives.
• Track and process expenses for executives.

Skills

Excellent organizational and multitasking abilities

Strong written and verbal communication skills

Ability to work independently and as part of a team

High level of discretion and professionalism

Time-management skills

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office Suite (Word, Excel, Outlook, Access)

Job description

Overview

Seeking an efficient and reliable EA to support our executive team. The ideal candidate will be highly organized, detail-oriented, and capable of handling a wide range of assistant, administrative, and travel-related tasks.

Responsibilities

• Executive Support: Provide high-level administrative support to executives, including managing calendars, scheduling appointments, and coordinating meetings. Handle confidential information with utmost discretion and professionalism.
• Administrative Support: Provide executive-level support to [executive(s)], including managing calendars, scheduling meetings, and making travel arrangements.
• Communication Management: Act as the first point of contact between the executives and internal/external stakeholders. Handle correspondence (emails, phone calls, etc.) and prioritize as necessary.
• Documentation & Reporting: Prepare reports, presentations, and other documents as required by the executive(s). Ensure documents are accurate, organized, and timely.
• Meeting Coordination: Organize and schedule meetings, conferences, and events. Take meeting minutes and follow up on action items.
• Project Management: Assist in coordinating and executing various special projects, ensuring deadlines and deliverables are met.
• Travel Management: Organize travel arrangements, including flights, accommodations, and itineraries for executives and teams.
• Expense Management: Track and process expenses for executives and prepare reports as necessary.
• Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
• Technology Proficiency: Proficient in a variety of computer software applications, including Google Workspace, Microsoft Office Suite (Word, Excel, Outlook, and Access).

Qualifications

• Education: Bachelor’s degree
• Experience: Minimum of 3-5 years of experience in an administrative.

Skills

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.