Executive Assistant

TALENTMATE; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A professional recruiting platform in Sharjah is seeking an Executive Assistant to provide high-level administrative support to executives. Responsibilities include managing schedules, coordinating communication, and handling confidential information. The ideal candidate must have a Bachelor's degree, at least 5 years of relevant experience, and proficiency in Microsoft Office Suite. This full-time role requires a professional demeanor, strong organizational skills, and the ability to work independently.

Qualifications

• Minimum of 5 years of experience in an executive assistant role or similar position.
• Proven ability to work independently and make decisions with minimal supervision.
• Professional demeanor with high integrity, discretion, and confidentiality.

Responsibilities

• Manage executive schedules, appointments, and travel arrangements.
• Coordinate communication between executive management and internal/external parties.
• Prepare, edit, and disseminate documents, reports, and presentations.
• Handle confidential information with discretion and sensitivity.

Skills

Strong organizational skills

Excellent written and verbal communication

Proficient in Microsoft Office Suite

Ability to multitask and prioritize effectively

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

An Executive Assistant is a vital position within an organization, providing high-level administrative support to executives and senior management. This role entails managing schedules, organizing meetings, handling correspondence, and facilitating communication between executives and other departments. You will be responsible for a wide array of tasks, ensuring the smooth and efficient operation of the office. You will be expected to be highly organized, discreet, and proactive. The ability to handle sensitive information with integrity and professionalism is crucial, along with the capability to work independently in a dynamic, fast-paced environment.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements efficiently.
• Coordinate and facilitate communication between executive management and internal/external parties.
• Prepare, edit, and disseminate various documents, reports, and presentations as required.
• Handle confidential information and high-level communications with discretion and sensitivity.
• Plan and organize events, ensuring all logistics are handled professionally and within budget.
• Act as the point of contact for executives with stakeholders, both internal and external.
• Conduct research and compile data to assist executives in decision-making processes.
• Maintain filing systems and office procedures to enhance productivity and efficiency.
• Screen and prioritize correspondence, emails, and calls for the executive team.
• Assist in the preparation of executive summaries and board meeting materials.
• Ensure follow-up on key action items discussed in executive meetings.
• Manage special projects and initiatives as directed by senior management.

Requirements

• Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 5 years of experience in an executive assistant role or similar position.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, adept at handling sensitive information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related software.
• Proven ability to work independently and make decisions with minimal supervision.
• Professional demeanor with a high degree of integrity, discretion, and confidentiality.

Job Details

Role Level: Mid-Level
Work Type: Full-Time
Country: United Arab Emirates
City: Sharjah
Company Website: https://www.talentmate.com

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

Disclaimer

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