Executive Assistant

Mind Base Education; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

An educational institution in Abu Dhabi is seeking an experienced Executive Assistant to support senior leadership. This role involves managing the Chairman's calendar, coordinating meetings, and handling sensitive information with discretion. The ideal candidate has 2-5 years experience supporting senior executives, excellent organizational skills, and proficiency in Microsoft Office and Google Workspace. Strong communication and attention to detail are essential. Join us for a challenging and rewarding career in a dynamic environment.

Qualifications

• 2-5 years of experience in an Executive Assistant or similar role.
• Experience supporting C-level executives or senior leadership.
• Strong organizational and prioritization skills.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential information.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Act as the primary point of contact for the Chairman with stakeholders.
• Manage the Chairman's calendar, meetings, and appointments.
• Organize and prioritize meeting requests for effective time management.
• Prepare agendas, materials, and presentations.
• Attend meetings, record minutes, and track action items.
• Manage correspondence and document flow for the Chairman.

Skills

Organizational skills

Time-management

Prioritization skills

Written communication

Verbal communication

Discretion and integrity

Attention to detail

Adaptability

Initiative

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Overview

The Executive Assistant will play a critical role in ensuring effective scheduling, communication, follow-ups, and smooth day-to-day operations for senior leadership, while also assisting with documentation, data entry, and coordination across functions.

Responsibilities

• Chairman Support: Act as the primary point of contact for the Chairman with internal and external stakeholders.
• Chairman Support: Manage and coordinate the Chairman’s calendar, meetings, appointments, and travel schedules.
• Chairman Support: Organize and prioritize meeting requests to ensure effective time management.
• Chairman Support: Prepare agendas, briefing materials, presentations, and supporting documents.
• Chairman Support: Attend meetings, record minutes, track action items, and ensure timely follow-up.
• Chairman Support: Manage correspondence, emails, and document flow on behalf of the Chairman.
• Chairman Support: Coordinate travel arrangements, logistics, and expense tracking.
• Chairman Support: Handle sensitive and confidential information with the highest level of discretion.
• Senior Leadership & Senior Management Office Support: Coordinate meetings, workshops, and leadership sessions.
• Senior Leadership & Senior Management Office Support: Support the Senior Management Office with scheduling, documentation, and reporting.
• Senior Leadership & Senior Management Office Support: Assist in preparing executive presentations, reports, and summaries.
• Senior Leadership & Senior Management Office Support: Maintain structured digital and physical filing systems.
• Senior Leadership & Senior Management Office Support: Facilitate communication and coordination between senior leadership and internal teams.
• Senior Leadership & Senior Management Office Support: Track commitments, deadlines, and cross-functional initiatives.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum 2-5 years of experience in an Executive Assistant, Personal Assistant, or similar role supporting senior executives.
• Experience supporting C-level executives, Chairman, or senior leadership.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication skills.
• High level of discretion and integrity when handling confidential information.
• Strong attention to detail and accuracy, particularly in documentation and data entry.
• Proficiency in Microsoft Office, Google Workspace, and office productivity tools.
• Ability to work independently, take initiative, and adapt to changing priorities.