Administrative Secretary à United States

Who we are:

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, everyday goods, health and beauty, properties and logistics sectors. Under the ownership and management of the Baker family for over 45 years, GMG is a valued partner of choice for the world's most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands across 12 countries. These include notable home-grown brands such as Sun & Sand Sports, Dropkick, Supercare Pharmacy, Farm Fresh, Klassic, and international brands like Nike, Columbia, Converse, Timberland, Vans, Mama Sita's, and McCain.

What you'll be doing:

The incumbent, as the Assistant Manager - HR Operations, is responsible for overseeing and managing the day-to-day HR operations and employee services functions. This role ensures that all HR operational activities, including onboarding, employee records management, benefits administration, and HR compliance, are executed smoothly and in alignment with the company’s policies and UAE labor law.

Job Description:

The incumbent will be responsible for:
HR Operations Management: Overseeing the day-to-day HR operations, including employee onboarding, employee data management, offboarding, and compliance with company policies and legal regulations.
Employee Services: Managing the employee services function, ensuring that requests related to benefits, leaves, salary certificates, and other HR services are handled promptly and efficiently.
Process Improvement: Identifying and implementing process improvements in HR operations, streamlining workflows, and automating tasks to increase efficiency and reduce manual interventions.
Compliance: Ensuring full compliance with local labor laws, internal policies, and audit requirements, especially regarding employee records, benefits administration, and employment contracts.
HR Systems Management: Managing the HR Information Systems (HRIS), such as SAP SuccessFactors, ensuring accurate employee data maintenance and reporting.
Employee Onboarding and Offboarding: Overseeing the smooth onboarding of new hires and managing the exit process for departing employees, including handling final settlements in accordance with labor laws.
Employee Support: Providing support and guidance to employees regarding HR policies, procedures, and their entitlements, addressing inquiries and resolving issues in a timely manner.
Collaboration with HR Teams: Coordinating with the payroll, recruitment, and talent management teams to ensure seamless HR service delivery and alignment with the company’s overall objectives.
Reporting and Analytics: Preparing and analyzing HR operational reports, providing insights and recommendations to the Senior Manager - Employee Services for decision-making.

Functional/Technical Competencies:

The incumbent must demonstrate expertise in HR operations management and HR systems, including:
HR Operations Expertise: Strong understanding of HR processes, including employee lifecycle management, benefits administration, and HR policy implementation.
HRIS Proficiency: Extensive experience in managing and optimizing HR Information Systems (HRIS), particularly SAP SuccessFactors, for data management and reporting.
Compliance and Labor Law Knowledge: In-depth knowledge of UAE labor laws and best practices in HR compliance.
Process Improvement and Automation: Ability to identify operational inefficiencies and implement process improvements, leveraging technology and automation tools where applicable.
Leadership and People Management: Strong leadership skills to manage and motivate the HR operations team, ensuring a high standard of service delivery

Education:

Bachelor's degree in human resources, Business Administration, or a related field.
Certification in HR management or HRIS (e.g., SAP SuccessFactors) is an added advantage.

Experience:

7 years of experience in HR operations or employee services, with at least 3 years in a managerial or supervisory role. Experience in managing HR operations within a corporate environment, particularly using HRIS platforms like SAP SuccessFactors.