Receptionist and Executive Assistant

B1 Ventures; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A professional services firm in Dubai is seeking a Receptionist & Administrative Assistant to manage front desk operations and support daily office tasks. The role involves handling calls, managing supplies, and performing administrative duties like data entry and document organization. Candidates should have a Bachelor's degree in Business, show strong organizational and communication skills, and have prior experience in administrative roles. The position requires reliability, discretion with confidential information, and proficiency in MS Office.

Qualifications

• Prior experience in administration, reception, or basic finance roles.
• Highly organized and attentive to detail.
• Trustworthy and discreet when handling confidential information.

Responsibilities

• Manage front desk duties including receiving calls, visitors, and deliveries.
• Handle administrative and clerical tasks such as filing, scanning, data entry, and document organization.
• Support basic finance-related tasks like logging payments and maintaining petty cash.

Skills

Organizational skills

Communication skills

Attention to detail

Proficient in MS Office

Education

Bachelor's Degree in Business or equivalent

Job description

Role Overview

We are looking for a professional and detail-oriented Receptionist & Administrative Assistant to support daily office operations. The role involves general administrative duties, financial tasks, and handling sensitive documents.

Key Responsibilities

• Manage front desk duties including receiving calls, visitors, and deliveries.
• Manage the office and ensure all supplies are available.
• Handle administrative and clerical tasks such as filing, scanning, data entry, and document organization.
• Receive, record, and deliver cheques or confidential documents securely.
• Maintain accurate records and ensure proper organization of all files.
• Support basic finance-related tasks (logging payments, maintaining petty cash, etc.).
• Coordinate with management and assist in day-to-day operational needs.

Requirements

• Prior experience in administration, reception, or basic finance roles.
• Bachelor's Degree in Business or equivalent
• Highly organized and attentive to detail.
• Professional appearance and strong communication skills.
• Trustworthy and discreet when handling confidential information.
• Proficient in MS Office and basic computer applications.
• Reliable, proactive, and capable of managing multiple small tasks efficiently.