Executive Assistant - Dubai DET

Qureos; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A technology solutions company based in Dubai is seeking an experienced administrative support professional to assist the CEO. The role involves organizing office operations, managing the CEO's calendar, and coordinating meetings. Ideal candidates should be proficient in English and Arabic, with strong MS Office skills. This position is pivotal to ensuring the smooth functioning of the CEO's office and office team communications.

Qualifications

• Experience in administrative roles preferred.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks effectively.

Responsibilities

• Provide administrative support to CEO.
• Organize office operations for efficiency.
• Manage the CEO's calendar and appointments.
• Organize internal and external meetings.

Skills

Proficient in English

Proficient in Arabic

Proficient in MS Office Software

Job description

Knowledge

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective

Provide administrative support to CEO including organizing and planning office operations in order to ensure office operations effectiveness and efficiency.

Key Accountabilities

Office Correspondence

• Compose, prepare all related correspondence using a range of office software, including email, spreadsheets and databases;
• Proofread and disseminate correspondences to the related internal and external parties;
• Provide administrative and clerical support to department's team members;
• Receive and screen incoming calls, greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs;
• Follow-up any issue internally concerning HR related matters for office staff, e.g. attendance, visa processes, medical insurance, etc

Calendar Management

• Schedule; prioritize appointments, ensuring that meetings, deadlines and other duties of the CEO office are carried out seamlessly;
• Handle, coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records;
• Alert line managers about cancelations or new meetings and maintain calendar up to date.

Meetings & Events

• Organize and coordinate internal and external meetings, conferences, conference calls, etc. as requested by the CEO or for the department.
• Ensure meeting agenda is shared with all related parties, attend meetings, record meeting minutes circulate on all involved parties;

Records Management

• Setting up and manage both electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.