Office Manager

ADIB Group; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading financial institution in Abu Dhabi is seeking an Office Manager to manage compliance administrative tasks and support the Group's compliance objectives. You will coordinate reports, manage office operations, and oversee compliance training and records. The ideal candidate has 5 to 10 years of MIS experience, strong communication skills in English and Arabic, and a Bachelor's degree. This role offers a dynamic work environment and opportunities for professional development.

Qualifications

• 5 to 10 years of MIS and related Administrative Experience.
• Ability to review, verify and validate compliance and governance.

Responsibilities

• Manage administrative reporting and operational requirements of the Group Compliance Department.
• Coordinate the preparation of compliance-related presentations and reports.
• Support Head of Compliance on regulatory requirements and internal actions.

Skills

Good communication (written & verbal) skills in English and Arabic

Good analytical and presentation skills

Strong attention to detail

Education

Bachelors from a recognized institution

Tools

MS Office applications (Power Point, Word)

Job description

Description

Role : Office Manager
Location : Abu Dhabi
Role Purpose:
Office Manager reporting to the Group Head of Compliance and responsible to manage all the administrative MIS and Reporting responsibilities at Compliance and provide compliance leadership team with the necessary support to achieve the Group objectives including achievement of compliance Plan. Generate and maintain all the Compliance related database MIS Board Audit Committee packs etc.

Key Accountabilities of the role
General Characteristics:
Responsible for managing the administrative reporting and operational requirements of the Group Compliance Department while supporting the effective implementation of compliance systems regulatory engagements and internal governance frameworks.

Representative Activities:

• Coordinate the preparation of periodic Compliance Management Committee and ADIB Audit Board Committee presentations reports and MIS dashboards.
• Assist and ensure timely submission of reports notifications and disclosures as per regulatory timelines.
• Support the Head of Compliance by translating regulatory requirements into internal actions policies or system changes in coordination with the relevant teams.
• Plan and coordinate internal compliance events in alignment with the departments objectives and annual compliance budget and calendar.
• Oversee the Compliance Document Repository and Policy Register ensuring all materials are up to date and properly archived.
• Ensure the smooth day-to-day operation of the office by managing administrative task coordinating with internal departments and maintaining office resources and supplies.
• Coordinate with the Human Resource Department on matters related to the recruitment process including interviews onboarding/offboarding and appointment of compliance staff.
• Maintain the Compliance Department calendar schedule key meetings (e.g. regulatory visits internal governance forums) and ensure timely preparation of related material.
• Support recruitment performance management coordination and training alignment with the Compliance Competency Framework.
• Ensure access controls for systems and confidential compliance records are reviewed and updated periodically.
• Act as training coordinator for Group Compliance staff to implement the training needs in line with HR requirements and Compliance Competency Framework.
• Perform other compliance-related tasks or initiatives assigned by the Group Head of Compliance or leadership team.
• Prepare and draft Power of Attorney (POA) document ensuring alignment with regulatory requirements and internal Governance protocols.

Specialist Skills / Technical Knowledge Required for this role:

• Bachelors from a recognized institution.
• Good communication (written & verbal) skills in English and Arabic.
• Good analytical and presentation skills.
• Good knowledge of MS Office applications (Power Point Word etc.)
• Strong attention to detail with proven ability to review verify and validate compliance and governance

Previous experience:

MIS and related Administrative Experience: 5 to 10 years

Required Experience:

IC