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Debtor Administration
Job summary
A financial services company in Kempton Park is seeking a dedicated individual to manage the F&I debtors book. The role involves ensuring timely collections, reconciling accounts, and maintaining strong client relationships. Candidates must have a B.com in Accounting and at least 5 years of relevant experience, alongside fluency in Afrikaans. Responsibilities include risk analysis, preparing reports, and implementing credit control procedures. This position offers an opportunity for career growth in a dynamic environment.
Qualifications
- At least 5 years of experience in a similar role.
- Fluency in Afrikaans is essential.
- Valid Code 8 driver’s license required.
Responsibilities
- Manage the F&I debtors book effectively.
- Timely collections on outstanding payments.
- Collaborate with the finance team for process improvements.
- Prepare and issue letters of demand as necessary.
Skills
Education
Job Description :
- Distribution of monthly statements to clients.
- Monitor Daily Banking (Main Bank account / F&I Bank account).
- Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.
- Monthly interest capture on Evolve.
- Monthly debit order scoping for all local clients on Xpertek.
- Monthly debit order loading on Business Online for local clients.
- Arrear Account Management :
- Communication with respective sales persons / clients in respect to late payment and arrear amounts.
- Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with l latest amounts and feedback.
- Preparation and issue of Letters of Demand.
- Perform risk analysis on debtors and preparation of Repo Clients Files.
- Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a needs basis.
- Ensuring timely collections on outstanding payments.
- Reconciling accounts and resolving discrepancies with efficiency and professionalism.
- Maintaining accurate records of all interactions and transactions.
- Preparing monthly reports of all interactions and transactions.
- Collaborating with finance team to improve processes and ensure alignment with company policies.
- Implementing effective credit control procedures to minimize bad debt.
- Building and maintain strong relationship with clients to facilitate the prompt payment.
- Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure invoices related to contracts agree to the contract.
- Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module.
- Ensure that the correct VAT is applied to invoices.
- Preparation and submission of creditors’ reconciliations.
- Timeous payment of invoices and follow-up on AP queries.
- Forward remittance advices to suppliers after completion of payment run.
- File all invoices after payment run according to the agreed filing protocols.
- Maintain a good relationship with finance department.
- General administrative duties and special project work as required.
- Any reasonable and lawful tasks required from superior from time to time.
- B.com in Accounting
- Minimum 5 years experiences in similar role
- .Bi-Lingual (Fluent in Afrikaans).
- Code 8 licence
- Proficiency in Microsoft Office.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.