Debtor Administration

Watershed Consulting; Kempton Park; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial services company in Kempton Park is seeking a dedicated individual to manage the F&I debtors book. The role involves ensuring timely collections, reconciling accounts, and maintaining strong client relationships. Candidates must have a B.com in Accounting and at least 5 years of relevant experience, alongside fluency in Afrikaans. Responsibilities include risk analysis, preparing reports, and implementing credit control procedures. This position offers an opportunity for career growth in a dynamic environment.

Qualifications

• At least 5 years of experience in a similar role.
• Fluency in Afrikaans is essential.
• Valid Code 8 driver’s license required.

Responsibilities

• Manage the F&I debtors book effectively.
• Timely collections on outstanding payments.
• Collaborate with the finance team for process improvements.
• Prepare and issue letters of demand as necessary.

Skills

Fluent in Afrikaans

Proficiency in Microsoft Office

Strong relationship management

Risk analysis

Education

B.com in Accounting

Job description

Job Description :

Managing the F&I Debtors book

• Distribution of monthly statements to clients.
• Monitor Daily Banking (Main Bank account / F&I Bank account).
• Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.
• Monthly interest capture on Evolve.
• Monthly debit order scoping for all local clients on Xpertek.
• Monthly debit order loading on Business Online for local clients.
• Arrear Account Management :

• Communication with respective sales persons / clients in respect to late payment and arrear amounts.
• Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with l latest amounts and feedback.
• Preparation and issue of Letters of Demand.
• Perform risk analysis on debtors and preparation of Repo Clients Files.
• Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a needs basis.

Assisting with managing the overall Company’s Debtor book

• Ensuring timely collections on outstanding payments.
• Reconciling accounts and resolving discrepancies with efficiency and professionalism.
• Maintaining accurate records of all interactions and transactions.
• Preparing monthly reports of all interactions and transactions.
• Collaborating with finance team to improve processes and ensure alignment with company policies.
• Implementing effective credit control procedures to minimize bad debt.
• Building and maintain strong relationship with clients to facilitate the prompt payment.

Assisting with adhoc creditors payments.

• Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
• Ensure invoices related to contracts agree to the contract.
• Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module.
• Ensure that the correct VAT is applied to invoices.
• Preparation and submission of creditors’ reconciliations.
• Timeous payment of invoices and follow-up on AP queries.
• Forward remittance advices to suppliers after completion of payment run.
• File all invoices after payment run according to the agreed filing protocols.
• Maintain a good relationship with finance department.
• General administrative duties and special project work as required.
• Any reasonable and lawful tasks required from superior from time to time.

Minimum Requirements :

• B.com in Accounting
• Minimum 5 years experiences in similar role
• .Bi-Lingual (Fluent in Afrikaans).
• Code 8 licence
• Proficiency in Microsoft Office.