Postes à Soweto, Afrique du Sud

Zebra Medical is seeking a detail-oriented and proactive Junior Office Manager to support our expanding operations team.

This role is ideal for a motivated individual who thrives in a structured, fast-paced environment and takes pride in maintaining operational excellence, accuracy, and compliance across all areas of the business.

You will play a vital part in ensuring seamless daily operations — supporting accounting, logistics, stock control, and administration — while upholding Zebra Medical's commitment to Care Without Compromise.

• Understand basic bookkeeping functions / accounting concepts and assist with financial record-keeping.
• Review and maintain legal agreements, regulatory documentation, and key business records.
• Coordinate freight, import, and export processes to ensure accuracy, compliance, and timely delivery in collaboration with our freight forwarder and warehouse staff.
• Conduct stock movement investigations and maintain precise stock control records.
• Add new stock items from suppliers to our inventory software system, ensuring accuracy with batch numbers, expiry dates, and GRV documentation.
• Support warehouse operations when and where required, including storage, dispatch, and inventory reconciliation especially when discrepancies arise.
• Manage and reconcile consignment stock.
• Onboard new customers, ensuring all documentation, pricing, and records are captured accurately.
• Process vendor applications and maintain up-to-date supplier information.
• Administer and manage hospital / supplier systems and other customer or supplier portals.
• Provide proactive administrative and operational support to management, the sales team and warehouse staff as and when required.

• Minimum 2 years' experience in administration or office management, preferably within another medical device distribution company or similar, such as logistics, distribution, supply chain environment, retail, FMCG, import / export etc.
• Solid understanding of basic accounting principles, stock management, and import / export operations.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Xero and DEAR inventory management system (advantageous).
• Knowledge of regulatory or quality management systems in South African healthcare environment (advantageous).
• Tertiary qualification in finance, supply chain / logistics management, business management or general office administration within the industries above (highly advantageous).
• Experience in utilising the likes of CHATGPT (or similar) in work environment (highly advantageous).

• Knowledge of supply chain, invoicing, and consignment procedures.
• Any experience with medical device compliance or documentation management.
• Excellent communication, organizational, and analytical abilities.
• Dependable, self-motivated, and strong attention to detail.
• Able to work effectively under pressure and meet deadlines.
• Professional, collaborative, and adaptable team player.
• Essential characteristic : Curiosity with willingness to upskill at every opportunity.

At Zebra Medical, we are redefining healthcare distribution in South Africa through innovation, integrity, and operational excellence.

As distributors of leading global medical brands, we pride ourselves on building meaningful partnerships and delivering consistent, compliant service.

We offer a collaborative, growth-focused environment where your expertise and initiative will be valued.

Join a team that believes in precision, purpose, and people — and be part of delivering Care Without Compromise.

Kindly email your CV with contactable references to :

Note: Please ensure that your CV is sent via email.

LinkedIn applications cannot always be monitored constantly.

Kindly note that if you do not hear from us in two weeks, your application has unfortunately not been successful.

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Administrative

Industries

Medical Device