Jobs in Pretoria, South Africa

A fast-growing technology and robotics company is seeking a highly organized and detail-oriented Executive Assistant to support the Founder/CEO and wider leadership team. The ideal candidate is proactive, tech‑savvy, excellent with email and calendar management, and able to triage communications effectively in a fast‑paced environment. This role will begin part‑time (20 hours/week) with strong potential to transition into full‑time based on performance and operational needs.

• Inbox & Communication Management
  • Monitor, organize, and triage the CEO’s inbox to ensure no messages slip through the cracks.
  • Draft polished, professional email responses when appropriate.
  • Acknowledge incoming customer or partner messages and route them to the appropriate team member.
  • Track follow‑ups, reminders, and pending action items.
• Scheduling & Calendar Coordination
  • Manage and maintain the CEO’s calendar, ensuring alignment across internal and external stakeholders.
  • Schedule meetings with clients, partners, the leadership team, and internal departments.
  • Coordinate time zones (primarily Eastern Time) and ensure meeting details are accurate and communicated clearly.
• Administrative Support
  • Support the operations team by sorting incoming customer inquiries and assigning tasks to relevant team members.
  • Assist with light CRM management: updating records, keeping customer notes organized, and following simple workflows.
  • Help maintain internal documentation in Google Workspace (Docs, Sheets, Slides).
  • Create and maintain simple trackers, logs, and operational checklists.
• Cross‑Team Support
  • Work closely with the CEO, VP, and operations team to ensure smooth communication flow.
  • Provide general administrative support for ongoing projects.
  • Ensure timely escalation of customer or internal issues to the right team member.

• Basic Canva experience for simple visual edits or presentations.
• Familiarity with CRM platforms (any CRM; training will be provided on the internal system).
• Experience supporting founders or leadership teams in a startup environment.
• Prior experience in a tech, robotics, security, or SaaS‑adjacent industry (not required but a bonus).

• Minimum 3–4 years of Executive Assistant or Virtual Assistant experience.
• Strong written and verbal English communication skills.
• High attention to detail and ability to prioritize in a rapidly changing environment.
• Confident using Google Workspace (Gmail, Docs, Sheets, Calendar).
• Tech‑savvy with the ability to learn new software quickly.
• Professional email etiquette and the ability to represent the CEO’s tone and communication style.
• Highly organized, proactive, and reliable.

• Polished, professional communicator.
• Strong sense of ownership and accountability.
• Thrives in a fast‑paced startup environment.
• Learns new systems quickly and adapts well to evolving responsibilities.
• Enjoys being the organizational backbone for a busy founder/CEO.

$500 - $700 a month

Part‑time to start (20 hours/week)

Must have overlap with Eastern Time (New York)

High likelihood of transitioning into full‑time (40 hours/week) based on performance.

• 100% REMOTE
• $50 birthday bonus
• $200 testimonial bonus
• $300 tenure bonus every 6 months
• $500 entry monthly raffle
• NO TRACKER. NO PROBLEM