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The National University of Singapore invites applications for Research Associate/Assistant in the Division of Family Medicine, Yong Loo Lin School of Medicine. The Division envisions developing a reputation in the Asia Pacific region as a centre of excellence in Family Medicine and Primary Care service delivery, education and training and research. Appointments will be made on a 1-year contract basis in the first instance, with the possibility of extension contingent upon good performance and funds availabilities.

Purpose of the post

The successful candidate will play a pivotal role in managing the financial, logistical, and administrative aspects of our research initiatives. This role requires excellent communication skills, meticulous attention to detail, and a collaborative approach to working with a diverse range of stakeholders.

1. Grants management:

• Ensure grant compliance and reporting, including contractual and ethics requirements.
• Manage variation requests, procurement, reimbursement, cash flow and utilization monitoring throughout the research grant lifecycle.
• Work with PI(s) to measure research programme’s impact and document successes, ensuring alignment of outcomes with research grant objectives.
• Liaison between researchers, collaborators, institutional entities (offices of research, finance, human resource, School administrators, etc.), and funders.

1. Coordination of training activities:

• Coordinate logistics and administration for training activities, including arranging schedule, booking of spaces and catering.

1. Event management and coordination of visiting academics:

• Coordinate logistics and administration for visiting academics, including arranging travel and accommodation, ensuring access to institutional resources, and serving as the point of contact during their stay.
• Organize and coordinate inter-institutional meetings, symposiums, and/or conferences.
• Coordinate and prepare for meetings, including circulating the agenda, booking of meeting spaces, and assisting with notetaking.

1. Website Development, Maintenance and Social Media Marketing:

• Assist in the development and maintenance of the programme's website which serves as a resource bank on cancer in primary care and materials on cancer survivorship.
• Manage social media marketing efforts to promote research activities and events.

1. Administrative support:

• Prepare and process purchase requisitions, quotations, and purchase orders in a timely and accurate manner.
• Ensure timely processing and payment of funds for related expenditures, in adherence to institutional policies and financial guidelines.
• Maintain and update all documentation in the Departmental repository.

1. Assist with any other duties of a similar nature delegated by the PI/Head of Department/Programme Director/Reporting Manager.

The applicant should:

1. Have minimum 1 year experience in management of grants/research projects.
2. Have a first degree with good results (for Research Assistant) or hold a Master’s (for Research Associate).
3. Be meticulous, proactive, and goal-oriented.
4. Possess good interpersonal and communication skills.
5. Be able to work independently and in a team, have an investigative nature, and attention to detail.
6. Be proficient in computer applications, e.g. MS Office.
7. Experience in website development and social media marketing is highly advantageous.

Remuneration will be commensurate with the candidate’s qualifications and experience. Informal enquiries are welcome and should be made to Dr Jonathan Chew at dr.jchew@nus.edu.sg.

Formal application: Please submit your application, indicating current/expected salary, supported by a detailed CV (including personal particulars, academic and employment history, complete list of publications/oral presentations, and full contacts of three (3) referees to this job portal.

We regret that only shortlisted candidates will be notified.

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Medicine

Employee Referral Eligible: No

Job requisition ID: 27618