Maintenance jobs in Singapore
IT Infrastructure & ERP/MES Specialist
THE SUPREME HR ADVISORY PTE. LTD.
IT Executive [Infrastructure | System Admin | ERP/MES] - YL38
THE SUPREME HR ADVISORY PTE. LTD.
Entrepreneurial Marketing Leader for Growth & Events
EMINENCE ORGANIZATION PTE. LTD.
Discover more opportunities than anywhere else. Find more jobs nowFacilities and Maintenance Technician
WECRUIT PTE. LTD.
Entry level - Technician / Maintenance Technician [R22107578]
STAFFKING PTE. LTD.
Mechanical Supervisor (Maintenance)
TALENTA CONSULTANTS PTE. LTD.
Connect with headhunters to apply for similar jobsService Technician / Assistant Service Engineer (Maintenance / Electrical Engineering)
EA RECRUITMENT PTE. LTD.
Senior Finance Director, Accounts, South-East Asia
Jones Lang LaSalle IP, Inc.
Assistant Administrative Executive
Ley Choon Group Holdings Limited
Senior Maintenance Technician (WDA)
Merck Gruppe - MSD Sharp & Dohme
UFM Engineer (WDA) 2 year-contract
Merck Gruppe - MSD Sharp & Dohme
Director of Regional Data Center Operations
Bitdeer Technologies Group
Technical Officer (Instrumentation & Control)
Senoko Energy Pte Ltd
Sales Coordinator/Admin/Customer Service Officer - Multiple Location
STAFFKING PTE LTD
Service Coordinator (Construction / Administrative)
Corestaff Pte Ltd
Admin Assistant- Leading Surveillance Systems Provider
Flintex Consulting Pte Ltd
Associate Project Engineer (WDA)
Merck Gruppe - MSD Sharp & Dohme
Office Assistant
Job summary
A leading international firm in Singapore is seeking a highly organized Office Assistant to manage administrative support for the VP of APAC. Key responsibilities include scheduling, travel coordination, and general office management. The ideal candidate has at least 1 year of relevant experience, proficiency in MS Office, and strong communication skills. This role ensures smooth daily operations, handles confidential information, and contributes to team events.
Qualifications
- Minimum 1 year of experience in an administrative or office assistant role.
- Strong communication skills and ability to handle confidential information.
- Proficient in Microsoft Office applications.
Responsibilities
- Provide secretarial support to the VP of APAC.
- Manage travel arrangements and expense reports.
- Coordinate team meetings and office events.
Skills
Tools
We are seeking a highly organized and proactive Office Assistant to provide comprehensive administrative and secretarial support to the VP of APAC, as well as general office management duties. The role will ensure smooth day-to-day operations of the office by handling scheduling, travel coordination, expense management, and office administration tasks.
Executive Support (to VP)
- Provide secretarial support to the VP of APAC, including proactive and reactive calendar management and scheduling.
- Coordinate, prepare, and follow up on meetings (agendas, minutes, materials, and logistics).
- Manage travel arrangements (flights, hotels, ground transport, visas, itineraries).
- Prepare and process expense reports in a timely and accurate manner.
- Handle confidential information with discretion and professionalism.
Office Administration
- Manage purchase orders (POs) for office-related expenses.
- Monitor pantry supplies and place refill orders as required.
- Supervise office cleaner and ensure cleanliness and upkeep of the office.
- Act as point of contact with building management and vendors (courier, supplies, maintenance, IT support).
- Coordinate office facility requests (repairs, aircon, lighting, access cards).
- Handle incoming/outgoing mail and courier services.
- Maintain and arrange servicing of office equipment (printers, copiers, etc.).
General Administrative Support
- Assist in organizing team meetings, workshops, and office events (catering, logistics, materials).
- Support new hire onboarding (workstation setup, welcome kits, access cards).
- Maintain office files, databases, and records.
- Ensure compliance with office policies and procedures.
- Perform other administrative duties as assigned.
- Minimum 1 year of experience in an administrative or office assistant role.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong interpersonal and communication skills.
- Ability to maintain confidentiality and professionalism.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.