Executive Assistant, Healthcare Administration

JOBSTUDIO PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an administrative candidate responsible for managing procurement, reporting, training coordination, and event support. The ideal applicant should hold a Diploma in Business Administration or Healthcare Management, demonstrating strong organizational and communication skills. Join a dynamic team to contribute to operational excellence in a vibrant work environment.

Qualifications

• Diploma in Business Administration / Healthcare Management or equivalent.

Responsibilities

• Manage purchase requests and transport claim processes.
• Prepare operational reports and assist with payroll inquiries.
• Coordinate training modules and manage event logistics.
• Maintain equipment masterlists and monitor license renewals.

Education

Diploma in Business Administration / Healthcare Management or equivalent

Job description

Key Responsibilities:

1. Procurement & Claims

   • Manage purchase requests and transport claim processes through procurement systems.

2. Reporting & Administration

   • Prepare clinician operational reports for senior leadership.

   • Assist locums with payroll inquiries and maintain the manpower listing.

3. Equipment & Licenses

   • Maintain and update equipment masterlists; monitor license renewal schedules.

   • Coordinate preventive maintenance schedules, manage breakdown reports, procure or condemn equipment as needed.

4. Training Coordination

   • Assign training modules, track records, send reminders, and manage event logistics (materials, refreshments).

5. Event & HQ Support

   • Plan and execute events (celebrations, meetings)—arrange venue, catering, gifts, and documentation.

   • Manage paperwork, IT asset logistics, leave/transport claims, stationery orders, mail, and update the intranet.

6. Security & Access Management

   • Handle staff key-fob and card assignments, maintain digital attendance and statistical reporting systems.

7. Calendar & Meeting Management

   • Maintain director-level calendars, organize meetings (internal/external), prepare minutes, coordinate logistics.

Requirement

>> Diploma in Business Administration / Healthcare Management or equivalent




Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JobStudio Pte Ltd

EA License No: 10C4754

EA Personnel: Pearly Poh

EA Personnel Reg No: R2089904