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Legal Secretary jobs in Singapore
Receptionist - Front Desk Admin
OOM PTE. LTD.
Singapore
On-site
SGD 30,000 - 45,000
Full time
30+ days ago
Job summary
A local professional services firm in Singapore is seeking a Front Desk Receptionist to create a welcoming environment for visitors and support administrative tasks. Candidates should have a GCE 'O' Level or Diploma, with 1–2 years of relevant experience preferred. Strong communication skills and proficiency in Microsoft Office are essential. This role offers the opportunity to work in a collaborative team that values learning and growth.
Benefits
Collaborative team environment
Exposure to multiple departments
Opportunities for learning and growth
Qualifications
- 1–2 years of relevant experience in reception or front desk.
- Experience in office administration or customer service is an advantage.
- Fresh graduates considered for entry-level position.
Responsibilities
- Serve as the first point of contact for visitors and clients.
- Answer and direct incoming calls, emails, and enquiries.
- Manage meeting room bookings and ensure readiness.
Skills
Strong verbal and written communication skills
Proficient in Microsoft Office applications
Highly organized and detail-oriented
Pleasant phone etiquette
Customer-oriented mindset
Education
GCE 'O' Level or Diploma
Job description
Front Desk & Reception Duties
- Serve as the first point of contact for visitors, clients, and staff, creating a welcoming and professional environment.
- Answer and direct incoming calls, emails, and enquiries promptly and courteously.
- Manage meeting room bookings and ensure readiness, including cleanliness, equipment, and refreshments if needed.
- Greet and usher guests to meeting rooms, ensuring a professional and hospitable experience.
- Receive, sort, and distribute incoming mail, parcels, and courier deliveries; coordinate outgoing mail and courier services.
Administrative Support
- Provide general administrative assistance to various departments.
- Maintain and update office records, databases, and filing systems (both physical and digital).
- Assist with data entry, document preparation, and basic reporting tasks.
- Monitor and order office supplies and pantry items to maintain adequate stock levels.
- Liaise with vendors, contractors, and service providers for office maintenance and supplies.
Office Coordination
- Support the coordination of company events, meetings, and staff activities.
- Assist in maintaining a clean, organized, and efficient office environment.
- Support basic HR-related tasks such as maintaining staff attendance records and assisting with onboarding logistics.
Other Duties
- Assist management with ad-hoc administrative projects.
- Ensure compliance with company policies and procedures in front desk and administrative operations.
- Perform any other duties assigned by the HR Department or management.
Qualifications & Skills
- GCE ‘O’ Level, Diploma, or equivalent qualification.
- 1–2 years of relevant experience in reception, front desk, or administrative support (fresh graduates considered for entry-level).
- Prior experience in office administration or customer service is an advantage.
- Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
- Strong verbal and written communication skills; additional languages are a plus.
- Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
- Professional and pleasant phone etiquette with a customer-oriented mindset.
- Discreet in handling confidential information.
- Reliable, proactive, and adaptable to a fast-paced environment.
- Positive attitude, approachable, and able to work independently while being a collaborative team player.
Why Join Us
- Be the face of the company and play a key role in shaping a professional and welcoming office environment.
- Gain exposure to multiple departments and a variety of administrative functions.
- Work in a collaborative, supportive team that values initiative, learning, and growth.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.